Administrative Lead at Nuture Child Development Clinic

Role expectations

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and work with programs team to train personnel
• Supervise and monitor other front office and administrative staff
• Ensure the entire facility is safe and clean, supportive of children and staff.
• Track and measure compliance with organizational policies & standards
• Adheres to ethical conduct and professionalism at all times
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Keep the Clinical Director and the ED abreast of all business activities and developments with timely reports on the operational condition of the organization.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g. electricians)
• Organize and supervise other office activities (renovations, event planning etc.)
• Monitoring income and expenditure in line with the clinic budget whilst presenting a weekly report of financial activities to the ED
• Maintaining the financial records and general ledger, preparing and analyzing budgets, financial reports and performing general bookkeeping.
• Monitoring accounts payable and receivables and debts recovery.
• All cash handling and invoicing i.e. disbursements and collections
• Ensuring financial compliance with legislation and regulatory bodies and prepare monthly reports for the Clinical Director's and Auditors
• Preparing and administering monthly payroll and making statutory remittances Tax, pension etc.

Requirements

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills

Qualifications

• BSc/BA in business administration, Accounting or relative field