Administrative Executive at Beckley Consulting Limited

Remuneration: N250,000 (Gross).

Job Summary:

The Administrative Executive will play a critical role in ensuring the organisation's seamless and efficient day-to-day operations. This role requires advanced administrative skills, particularly in the Oil and Gas Downstream sector, to provide essential support and coordination across various departments.

Key Responsibilities:

Advanced Administrative Support:

• Provide advanced administrative support to different departments within the organization.
• Coordinate and schedule meetings, appointments, and events.
• Handle incoming communications, including calls, emails, and inquiries, and redirect them appropriately.
• Maintain an organized and accessible filing system for crucial documents.

Expert Documentation Management:

• Ensure the timely collection, organization, and filing of critical documents.
• Maintain accurate records and databases.
• Prepare advanced reports, presentations, and other documents as required.

Advanced Operations Coordination:

• Collaborate with various teams to oversee day-to-day operations.
• Play a key role in monitoring and managing product delivery schedules to customers and vendors.
• Ensure strict compliance with safety and regulatory requirements in all operations.

Effective Communication and Collaboration:

• Facilitate advanced communication and coordination among staff, drivers, and engineers.
• Engage in proactive follow-ups with field staff and drivers to ensure the smooth execution of delivery processes.

Advanced Stock Management:

• Contribute to the advanced management of stock with vendors and perform periodic reconciliations.
• Ensure the meticulous distribution of products based on customer requests.

Comprehensive Reporting and Analysis:

• Prepare advanced weekly reports on liftings and deliveries to customers.
• Maintain advanced, updated records and files, including waybills signed by customers and drivers.
• Assist in advanced monthly or cyclical reconciliation of product receipts and issues.
• Generate comprehensive summaries of products supplied and invoiced to customers.
• Manage detailed stock-taking reports from various depots, clients, suppliers, trucks, and drivers.

Qualifications:

• Bachelor’s degree in business administration, Management, or a related field.
• Proven experience as an Administrative Executive in the Oil and Gas Downstream sector is compulsory.

Skills and Knowledge Required:

• 3 Years of proven experience as an Administrative Executive in the Downstream Oil and Gas industry.
• Strong knowledge of administrative processes and procedures within the oil and gas sector.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective communication and interpersonal skills.
• Detail-oriented and capable of maintaining accurate records.
• Knowledge of the Hausa language is a plus.

Key Performance Indicators (KPIs):

• Timely and accurate management of administrative tasks.
• Effective coordination of administrative functions.
• Compliance with industry-specific regulations and guidelines.
• Successful communication and collaboration with team members and clients.
• Efficient record-keeping and reporting.

Education and Qualification Required:

• Bachelor’s degree in business administration, Management, or a related field.
• Minimum of 3 years of proven experience as an Administrative Executive in the Downstream Oil and Gas industry.
• Additional certifications or courses related to Oil and Gas operations are a plus.