Administrative Associate at Credit Registry

We seek a seasoned professional to support our daily office and administrative procedures. The Admin Associate will ensure the office is properly maintained, manage company assets, support staff logistic needs, and ensure company vehicles are in top shape. Our ideal candidate must be proactive, highly organized, able to work with minimal supervision, and possess sound communication and interpersonal skills to cultivate long-lasting relationships with staff and vendors.

JOB DESCRIPTION

As our Admin Associate, your responsibilities include but are not limited to the following:

• Compile, analyze, and generate detailed reports encompassing vital business metrics, industry insights, and performance indicators, ensuring accuracy and relevance.
• Craft official letters, memos, and communications on behalf of the MD, maintaining a high standard of professionalism, confidentiality, and accuracy in content.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Complete special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; and monitoring results.
• Oversee daily office activities encompassing supply inventory, equipment upkeep, and facility administration. Coordinate office provisions like cleanliness, maintenance, and fixes, all while guaranteeing a tidy, systematic, and diligently maintained office ambiance.
• Offer comprehensive administrative support by handling phone communications, emails, and correspondence. Aid in arranging appointments, meetings, and conference calls. Create and share both internal and external messages.
• Ensure precise and orderly physical and digital record maintenance. Contribute to overseeing project, contract, and agreement documentation. Assist in upholding records for compliance and audit requirements.
• Organize travel plans and schedules for staff and executives. Manage logistical aspects of events, meetings, and workshop coordination.
• Assist in maintaining connections with vendors, suppliers, and service providers. Oversee procurement of necessary office supplies and services.
• Contribute to petty cash and expense report management. Assist in tracking budgets and managing expenditures.
• Collaborate across departments to offer administrative backing for their projects and initiatives. Aid in coordinating communication and activities between different departments.
• create a comprehensive report on administrative expenses, which involves compiling and presenting data related to the various costs incurred in managing administrative functions within an organization.
• Responsible for the overall maintenance of all company assets and coordinate the periodic maintenance of company vehicles.
• Effectively manage company logistics.
• Ensure support staff adhere to organizational policies and regulations
• Any other duty assigned by the manager.

REQUIREMENTS

• Minimum of 2 years post-NYSC work experience in General Administrative Management
• Good communication skills and people skills
• Neat, articulate, and confident
• Attention to detail and a well-organized approach to work
• Must be a team player
• Ability to work well under pressure
• Strong Negotiation Skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Good organizational and multi-tasking abilities
• Problem-solving abilities and a proactive approach
• Customer service orientation.
• Strong interpersonal skills and a positive attitude.

EDUCATIONAL QUALIFICATION

• Bachelor's degree in Business Administration, Management, or a related field.