Administrative Assistant at UNICEF

Under the supervision and guidance of the supervisor, you, as the Administrative Assistant is responsible for executing a broad variety of routine tasks for the respective unit requiring full knowledge of UNICEF administrative procedures, processes and policies.

Summary Of Key Functions/accountabilities

• Communications & Workflow
• Calendar/Meetings/Correspondence Management
• Events/Logistics
• Travel Assistance
• Invoice Processing
• Supplies/Equipment
• Attendance Monitoring

If you would like to know more about this position, please review the complete Job Description here: TOR - Administrative Assistant, G4, Maiduguri - ws.pdf

Minimum Requirements

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• Work Experience: A minimum of 4 years of relevant administrative or clerical work experience is required.

Skills:

Project Management:

• Use project management tools to organize and track tasks within a project
• Schedule and prioritize tasks to meet deadlines
• Provide project updates and report issues

Collaboration:

• Use tact and discretion in sensitive situations
• Communicate thoughtfully and diplomatically considering how words may be perceived by others
• Write clearly and concisely in emails and reports, outlining brief summaries and suggested actions
• Communicate key points and recommendations verbally in a clear and direct manner
• Organize, visualize and present data, tailoring visuals to highlight key insights

Problem Solving:

• Compare different sets of information to identify correlations and differences
• Analyze information to identify the root cause of problems and possible risks
• Identify key data and patterns in reports and summaries
• Organize, visualize and present conclusions in a structured and logical way
• Consider and suggest possible solutions to resolve problems independently
• Consider available information when making decisions

Digital Dexterity:

• Use AI tools and digital platforms to collect information
• Assess AI generated tasks for accuracy and effectiveness
• Use key organizational business systems and digital platforms
• Manage and organize digital documents and files in alignment with digital workforce policies and culture
• Safeguard documents ensuring confidentiality and manage data risks
• Language Requirements: Fluency in English is required.

Desirables
 

• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language
• Familiarity/ background with emergency is highly desirable.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.