Administrative Assistant at Pruvia Integrated Limited

Job Summary

• The Administrative Assistant will provide administrative support to ensure the efficient operation of the office. This role involves managing day-to-day tasks, coordinating activities, and maintaining confidentiality.

Key Responsibilities

• Scheduling and Coordination: Manage calendars, schedule appointments, and arrange meetings. Coordinate travel itineraries, bookings, and expense reports.
• Communication: Handle incoming and outgoing correspondence (emails, letters, faxes). Respond to inquiries, redirect calls, and take messages.
• Document Management: Prepare, edit, and format documents, reports, and presentations. Maintain accurate records, files, and databases.
• Office Management: Order supplies, manage inventory, and track expenses. Ensure office equipment is in good working order.
• Support and Assistance: Provide support to colleagues and executives. Assist with special projects and tasks as needed.
• Organizational Tasks: Maintain organized filing systems (physical and digital). Ensure compliance with office policies and procedures.
• Confidentiality: Handle sensitive and confidential information with discretion.

Requirements

• OND / BSc / BA Degree  in business administration, secretarial duties or any related field
• 1 – 2 years experience in administration or office management
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in office software (MS Office, Google Workspace).
• Attention to details and ability to multitask.
• Ability to maintain confidentiality and handle sensitive information.
• Must be a Female applicant for gender purpose