Administrative Assistant at MacTay Consulting

Key Responsibilities

• Complete a broad variety of administrative tasks for the Organization including managing an extremely active administrative structure of the organization.
• Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals.
• Sets up meeting files, scheduling, and calendaring meetings. Setting location, time, and appropriate duration, identifying, inviting, and confirming participants, facility arrangements where required.
• Prepare travel arrangements, expense reports, and all items needed to ensure the performance of all departments.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature.
• Work closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities, and follow up appropriately.
• Acts as a “barometer,” having a sense of the issues taking place in the internal and external environments and keeping the CEO updated.
• Filter general information, queries, phone calls, and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Deputizing for the Managing Director, making decisions, and delegating work to others in his absence.

Qualifications

• Bachelor’s Degree in any field of study.
• Proven years of experience on the role.
• Strong knowledge of accounting principles and financial regulations.