Administrative Assistant at Kimberly-Clark

Main Purpose

• To provide effective administrative procedures and assistance and presentation preparation support
• To supply effective administrative support to the Operations team in Lagos Mill

Administrative procedures and presentation support, including:

• Diary management, meeting bookings and documentation preparation, attending meetings and taking minutes, arranging refreshments etc.
• Travel arrangements and claim management for the Operations Director, and travel management for all international visitors e.g. Visas, invite letters, etc.
• Venue and conference bookings
• General administration e.g. filing, faxes, correspondence,  stationary,  telephone calls,
• Compile weekly and monthly stats reports
• SAP purchase order control and management.
• Presentation preparation, collating of required information for presentation content, co-ordination of sources.

Administrative Procedures and Assistance to the Operations Team:

• Administrative functions, SAP purchase orders, travel arrangements, meeting venue booking
• Stationery ordering
• Effectively manage account by:-
• Process all purchase orders on SAP, keep PO register and reconcile invoices against PO’s.
• Liaison with consultant house to ensure all information on invoices are as per PO, and on time payment according to Ts & Cs.

Must-Have

• Minimum of 3 years office experience preferably within a corporate environment. High level of proficiency on MS Office (Word, Excel and Outlook), and MS Project. SAP knowledge an added advantage. Strong inter-personal skills are imperative.

Good to Have:

• Strong communication skills both written and spoken at all levels – High level of English proficiency, a pre requisite.
• Strong inter-personal skills
• Strong planning, organisational, presentation and project administrative skills.
• Confidentiality, trust and discretion.
• Strong travel management skills.