Administrative Assistant at IITA - International Institute of Tropical Agriculture

Ref: IITA-HR-NRS2020-019
Recruitment Type: National (2-year renewable contract)

Duties

• Perform a broad variety of administrative tasks for AfricaYam II project in all aspects including managing meetings, commitments, appointments/schedules, travels, and other routine and non-routine activities of the project and following up appropriately;
• Manage logistics of meetings, trainings, workshops etc.
• Handle incoming calls and correspondences, raising draft statements and responses on behalf of the Project Leader;
• Prepare meeting notes for all project and related meetings
• Work closely and effectively with the Project Leader and be proactive in bringing up matters that should receive his attention;
• Support the Project Leader in preparation for meetings and assist with the design and development of relevant presentations by Project Leader;
• Develop and update relevant databases for the effective running of the project and facilitate easy retrieval of information;
• Process claim reimbursements, purchase requisitions and manage procurement of materials and equipment required for the effective running of the office;
• Ensure efficient travel logistics for project staff and provide support for routine office activities;
• Perform all other related duties as may be assigned from time to time by the supervisor.

Qualifications

• B.Sc / HND in Business Administration, Office Management, Finance, Accounting, Secretarial Studies or related discipline with minimum of three (3) years’ experience performing related roles in an international organization.

Competencies:
The ideal candidate must:

• Be proficient with Microsoft Office (Outlook, Excel Word and PowerPoint) with a good working knowledge of computer-based control systems, shared network drives, and excel packages
• Have excellent interpersonal skills and the ability to work in a team-oriented multicultural environment.
• Have ability to multitask, work with minimum supervision and effectively within strict deadlines.
• Have ability to deliver accurate and timely reports.
• Have good manners in showing flexibility, respect, friendliness and cooperation.
• Have good excellent communication skills.
• Have working experience with scientists in an international organization be an added advantage.

Remuneration

• We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.