Administrative Assistant II - Water and Habitat (WatHab) at ICRC - International Committee of the Red Cross

The Purpose

• Under the supervision of the WatHab Coordinator, the Administrative Assistant 2 provides complex secretarial and/or administrative support to the Water and Habitat department by performing a wide variety of complex administrative, analytical and research duties.

Your Role

• Consolidates, review and publish the various departmental reports and documentation. Ensure that WatHab reports are aligned with the ICRC's institutional reporting requirements.
• Reviews PAM Project data and generate QSR data for NG WatHab Operations.
• Collects and review data from relevant databases to support coordinator with preparation of the institutional report.
• Provides support on WatHab Facts and figures when requested and assists Coordination and actively contributes to the PfR exercises
• Provides training and support to WatHab users of the “Project and Activity Management” (PAM) tool and keeps it update.
• Works with site admin assistants to ensure the integration of WatHab PAM with other institutional systems and tools such as Team space and ensure quality of project data in PAM.
• Consolidates and distributes WatHab Cash forecasts in collaboration with sites and WatHab coordination.
• Prepares and attends Collaborative Demand Planning (CDP) monthly meetings and follows up with Logistics and Administration on contracts and Supply requests (SR).
• Follows and collects MoU signatures and submits the finalized file to the Finance Manager.
• Supports WatHab Coordination with the monitoring of the WatHab budget, in close coordination with the project Managers.
• Manages archives WatHab projects files, pictures, footage and meta data.
• Assist in organizing seminars, training sessions and workshops, liaise with internal and external contacts and service providers related to their work and follow up on the expenses.

Your Profile: Education & Experience

• University Degree or equivalent higher education in Administration; Social Sciences; Library and Information Science / Management.
• At least 3 years of professional experience in a similar function.
• Excellent command of English (spoken and written), and other languages (Hausa) an asset.
• Computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Motes
• Monitoring & Evaluation professional experience would be an advantage.
• Experience managing institutional statistics is an asset.
• Applicant must have a valid working permit to work in Nigeria.

What We Offer

• Rewarding work in a humanitarian and multicultural environment.
• Competitive employment package with medical insurance and ICRC pension plan.
• In-house training opportunities for personal development.
• A full-time, open-ended contract.
• The opportunity to join an ICRC talent pool, be considered for future assignments elsewhere and experience different contexts, fields, and challenges.