Administrative Assistant. at ECLAT HR Consulting

LOCATION: Galadimawa, Abuja.(Partially REMOTE)

INDUSTRY: Construction.

SALARY: N50, 000.

Only successful candidates would be contacted. Only those who apply with the correct email subject would be considered.

NOTE: MUST HAVE a personal laptop.

RESPONSIBILITIES:

• Support the Managing Director in the preparation and presentation of general reports, proposals, budgets, and related activities in servicing and developing contracts and relationships with stakeholders and clients.
• Monitor cash transactions and plan for cash to be deposited at the bank on a daily or weekly basis.
• Maintain confidential files and contact information; coordinate meetings, conferences, and committees both on and off site to support the MD’s agenda.
• Communicate with the general staff on MD’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
• Responsible for making VAT payments as at when due.
• Read and analyse incoming memos, submissions, and distributing them as needed.
• Prepare accurate record of daily expenditure for the company.
• Work with the General manager in the preparation and planning of budgets for all departments as well as providing budget data and report on budget performance.
• Prepare performance invoice and requisition as at when necessary.
• Prepare the monthly payroll schedule to indicate deductions (statutory and penalties), reimbursements, bonuses or any other allowances.
• Review inventory, purchases and reports submitted by Inventory/Logistics Officer.
• Participate in regular team meetings to help identify process flow improvements and efficiencies.
• Collaborate with other departments to ensure billing accuracy.
• Perform other tasks as assigned.

ADMINISTRATIVE ASSISTANT REQUIREMENTS

• MUST have a personal Laptop.
• Experience with Microsoft Office Programmes (MS Excel and MS Word specifically).
• Solid knowledge of office procedures.
• Excellent organization skills with a problem-solving attitude.
• Excellent communication skills both verbally and in writing.
• Good numerical abilities, analytical and problem-solving skills.
• Ability to analyse processes and improve the efficiency of procedures
• Attention to details.

Ability to work under tight deadlines and handle multiple assignments concurrently.
ADMINISTRATIVE ASSISTANT MAY ALSO HAVE

• High level of numerical skills to be able to use, interpret and communicate mathematical information.
• Ability to prepare weekly and monthly work reports.
• Displays integrity - transparency in dealings with management, staff and other individuals that you may come in contact with.
• Exceptional interpersonal and communication skills, to enable professional interaction within staff and management, both internal and external to the firm.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
• Ability to work under pressure, manage work stress and take own initiative.

QUALIFICATION AND EXPERIENCE REQUIREMENT

• B.Sc. in Business Management, Marketing, Banking and Finance Accounting, or other relevant fields. 2 years’ work experience.
• Hands-on experience with Microsoft office, Excel, and Power Point.
• Basic accounting experience is an added advantage.

KNOWLEDGE REQUIREMENT

• Excellent communication, writing and organizational skills.
• Ability to present data and reports in a succinct and well-written manner.

EXPERIENCE

Minimum of 2 years’ office administrative experience.

PERSONAL ATTRIBUTES

• High level of accountability, efficiency, and accuracy.
• Strong time management skills, ability to work under pressure to deadlines and ability to priorities tasks.
• Makes sound financial decisions and judgments.
• Role-models integrity, transparency and honesty and must be able to maintain confidentiality.
• Ability to be flexible to changing deadlines and work priorities.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent IT skills, including a working knowledge of software packages, preferably Microsoft Office Word, Excel, and Power point.