Administrative Assistant at BA Gladiators Limited

Job Overview

• A diversified company with operations across Architectural Consulting, Hospitality, Manufacturing, Oil & Gas, and Real Estate is seekinga highlyorganized and proactive Administrative Assistant to support the operations of the businesses.
• The ideal candidate will be responsible for managing day-to-day administrative functions across the businesses, maintaining an efficient office environment, and supporting financial and documentation processes with a high level of professionalism and attention to detail.

Key Responsibilities

• Provide comprehensive administrative support across multiple business units
• Manage office operations, ensuring clean, organized, and professional working environment at all times
• Prepare, format, and manage documents, reports, and correspondence
• Maintain accurate and well-structured filing systems (both physically and digital)​
• Handle basic financial tasks, including managing expenses, petty cash, and recording transactions
• Coordinate schedules, meetings, and appointments as required
• Serve as a point of contact for internal staff and external stakeholders
• Monitor office supplies and coordinate procurement when necessary
• Ensure all administrative processes are carried out efficiently and in line with company standards​
• All other tasks as may be required by the employer.

Requirements

• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• High level of attention to detail and accuracy
• Ability to maintain confidentiality, especially when handling sensitive information
• Proactive problem-solving skills with the ability to use initiative
• Ability to work independently with minimal supervision
• Strong ability to follow instructions and execute tasks effectively
• A team-oriented mindset with the ability to collaborate across departments
• Professional demeanor with commitment to maintaining a tidy and structured work environment
• proficiency in standard office tools (e.g., Office 365, Google Workspace, emails, etc.)
• Basic financial handling and record-keeping skills.