Administrative Assistant at Association for Reproductive and Family Health (ARFH)

Reports to:          Administrative Manager

Specific Responsibilities of an Admin and Front Desk officer

·         Collaborate with Program/Technical staff to ensure that appropriate care and training are being conducted and to offer administrative support to field staff

• Maintain open lines of communications with all field staff
• Follow established Human Resources practices and policies in accordance with the Organization’s regulations and procedures.
• Coordinate with field office and HQ team to ensure field office HRM is in compliance with local labour laws, company policies and donor requirements.
• Implement applicable company policies and procedures to recruit field staff.
• Monitor and manage staff employment contracts and extensions in consultations with the project team in field and HQ.
• Maintain records of all performance development activities including participation in workshop, training, seminars, etc.
• Organize and participate in social events for the project staff and management.
• Keep inventory of all assets/equipment procured on the project
• Organize a filing system for important and confidential company documents.
• Arrange travel and accommodation for visiting staff including pick up arrangements

Qualifications

• B.Sc. Social Sciences, Business Administration and/or in a relevant field of study.  Master’s degree will be an added advantage
• Minimum of 3 - 5 years demonstrated knowledge and experience in coordinating and managing office administrative matters.

Competency:

• Strong writing and presentation skills
• Strong negotiation, interpersonal and organization skills
• Ability to read, writes, analyze and interpret, technical and non-technical in the English language

Interested applicants should fill the attached  Google Form and send their comprehensive Curriculum Vitae and cover letter in ONLY one attachment (MSWord document) explaining suitability for the job; to adminofficer@arfh-ng.org on/or before Wednesday, May 18, 2022. Please indicate the title of post applied for in the subject line of the email. Only shortlisted applicants will be contacted. Applicants are advised to provide their functional emails/mobile phone numbers on the application letter as well as three professional referees including

 their functional e-mail addresses and telephone numbers.

Eligible female applicants are encouraged to apply. ARFH has a Child Safeguarding policy in place and is an equal opportunity employer (EOE).