Administrative Assistant and Logistics Officer at X25 Limited

Job Overview

• We are seeking a highly organized and responsible Administrative Assistant and Logistics Officer to join our team.
• This position requires strong supervisory skills, excellent organizational abilities, and the ability to manage heavy-duty equipment and materials.
• The ideal will be required to work late nights, to ensure effective operations.
• As an Administrative Assistant and Logistics Officer, you will play a vital role in coordinating and overseeing administrative tasks, supervising laborers, managing logistics, and maintaining efficient storekeeping of heavy-duty equipment.

Responsibilities

• Supervise and coordinate the work of laborers, ensuring tasks are completed efficiently and according to schedule.
• Organize and maintain inventory of heavy-duty equipment, tools, and materials, ensuring proper storage and safekeeping.
• Conduct regular inspections of equipment to identify maintenance or repair needs and coordinate necessary actions.
• Develop and implement efficient procedures for inventory control, ensuring accurate record-keeping and minimizing loss or damage.
• Coordinate with vendors and suppliers to procure necessary materials and equipment, ensuring timely delivery and adherence to quality standards.
• Plan and coordinate logistics for projects, including transportation, scheduling, and resource allocation.
• Assist in the preparation of work schedules, ensuring adequate coverage and efficient utilization of resources.
• Collaborate with team members to ensure smooth workflow and effective communication across departments.
• Prepare reports, documents, and correspondence as needed, ensuring accuracy and attention to detail.
• Handle administrative tasks such as data entry, filing, and maintaining records.
• Assist in the implementation of safety protocols and procedures to ensure a secure working environment for all employees.

Requirements

• Proven experience as an Administrative Assistant, Logistics Officer, or in a similar role, preferably in a construction or heavy equipment industry.
• Strong supervisory skills with the ability to effectively lead and manage a team of laborers.
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Proficient in inventory management and storekeeping practices.
• Knowledge of heavy-duty equipment and their maintenance requirements.
• Experience in logistics planning and coordination.
• Strong attention to detail and problem-solving skills.
• Ability to work flexible hours, including late nights, as required by project demands.
• Excellent communication and interpersonal skills.
• Proficiency in computer applications such as MS Office.
• Valid driver's license may be required, depending on the job requirements.

Others:

• The ability to drive is an added advantage.
• The candidate must be physically fit
• Professionalism: Maintain a high level of professionalism in all interactions, whether with team members, vendors, or clients. Demonstrate integrity, respect, and confidentiality in handling sensitive information.
• Attention to Detail: Pay close attention to details in administrative tasks, logistics planning, and record-keeping. Accuracy is crucial in ensuring smooth operations and preventing errors.
• Effective Communication: Communicate clearly, both verbally and in writing, with team members, vendors, and other stakeholders. Listen actively, ask clarifying questions, and provide timely updates to ensure smooth coordination and understanding.
• Problem-solving Skills: Approach challenges and obstacles with a proactive and solution-oriented mindset. Be resourceful, identify alternatives, and implement effective solutions to overcome hurdles in logistics and administrative tasks.
• Adaptability: Be flexible and adaptable in a dynamic work environment. Prioritize tasks effectively, adjust plans as needed, and handle changing priorities to ensure efficient operations.
• Proactive Approach: Anticipate needs, identify potential issues, and take proactive measures to address them. Be proactive in suggesting improvements, streamlining processes, and implementing best practices.
• Time Management: Manage time effectively to meet deadlines and prioritize tasks efficiently. Be organized, utilize tools and systems for planning, and maintain a focus on productivity.
• Team Player: Collaborate and work well with others in a team environment. Foster positive relationships, share knowledge, and support colleagues to achieve common goals.
• Professional Development: Stay updated with industry trends, regulations, and best practices related to logistics and administrative functions. Seek opportunities for professional growth and actively pursue continuous learning.
• Positive Attitude: Maintain a positive and enthusiastic attitude, even in challenging situations. Approach tasks with enthusiasm and a willingness to go the extra mile to ensure success.