Logistics Coordinator I at ELPER Oilfield Engineering

Job Description

• Work in-country to manage the EPC’s Logistics and Materials Management process. Serve as Logistics interface between Logistics Manager / Lead and Contractor organization to ensure logistics execution. Interface between Logistics manager/Lead and Engineering, Procurement and Construction (EPC). Provide Logistics and Materials Management support for all project deliverables.

Responsiblities
Role and Integration with Team and Contractors:

• Support the Logistics Manager/Lead by providing expertise in Logistics and Materials Management.
• Interface with Contractor Logistics and Materials Management personnel.
• Influence project disciplines to ensure logistics and materials management considerations are incorporated into designs and plans.
• Interface with procurement to align on contracting strategies, materials management, and logistics plans for deliveries and customs procedures.
• Develop an understanding of local transport and in-country logistics capabilities and capacities.
• Interface with other Logistics Coordinators, Leads, Advisors, and project planning teams to resolve logistics issues.

Contractor Management and Compliance:

• Coordinate the process to pre-qualify, approve, and reevaluate Logistics Contractors.
• Develop project and discipline-specific work scopes for Contractors.
• Interface with Logistics Manager / Lead and Construction teams to keep them informed about Contractor qualifications and capabilities.
• Interface with Contractors to ensure safety, quality, availability, and reliability of logistics execution.
• Qualify and endorse Contractor equipment and services.

Vendor and Materials Management:

• Develop logistics elements of bid requirements, monitor KPIs, and coordinate progress reporting and materials management requirements.
• Ensure that the EPC Contractor issues necessary Purchase Orders (POs) as per the project schedule and Required On Site (ROS) dates.
• Verify that the vendor has received POs and agrees to the terms.
• Verify the completeness and adequacy of delivery documentation in line with PO terms.
• Ensure that materials specifications delivered by the vendor align with PO terms.
• Ensure any changes to the PO terms are validated through the Project Management Team (PMT).
• Ensure the EPC issues a weekly report detailing the status of all POs, focusing on ROS dates and project schedules.

Storage and Reporting:

• Ensure all materials received are stored safely and securely, with preservation codes from the PO applied.
• Ensure each delivered item to the storage facility is adequately marked for traceability.
• Report all Overage, Shortage, and Damaged (OS&D) materials to the PMT.
• Create and maintain records for each major transaction, shipment, or PO.
• Keep a Materials Issue Report Register.

Knowledge and Familiarity:

• Familiarity with Logistics Contractors and resources in worldwide markets.
• Identify, qualify, and endorse vendor support infrastructure.
• General knowledge of local and national environmental and regulatory requirements.

Requirements

• Experience in logistics planning and execution, construction, safety, and procurement
• B.Eng in Engineering, Construction Management, or other Technical degree
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Willing to business travel (domestic / overseas) to project sites to provide functional support