Administrative / Account Officer at Olman Business Solutions (OBS) Limited

Job Brief

• The Administrative/Account Officer role is to perform all administrative and financial duties necessary for effective business management and efficient book keeping of company's finances for smooth day-to-day operations.

Responsibilities

• Prepare regular reports on expenses and office administration budgets
• Prepare regular management reports capturing all office activities, challenges, recommendations for improvement and budget analysis.
• Organize a filing system for important and confidential company documents
• Manage obligations to suppliers, customers and third-party vendors
• Process bank deposits and reconcile financial statements
• Prepare and process client invoices
• Contact clients and send reminders to ensure timely payments
• Identify and address discrepancies
• Generate book-keeping reports on the status of accounts payable and receivable
• Cross-check invoices with payments and expenses to ensure accuracy
• Track company's expenses and process refunds/reimbursements
• Maintain a company calendar and schedule appointments for management executives and clients
• Book training room as required and approved by management
• Arrange company travel and accommodations as requested
• Schedule in-house and external events and training sessions
• Manage office supplies and order new supplies as needed.
• Work with the Business Development unit to prepare presentations, proposals and bids as assigned/requested.
• Interface with the Facility officer to oversee and supervise maintenance activities.
• Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience.

Health & Safety Responsibilities:

• Take reasonable care of your own health and safety, and that of others affected by what you do
• Cooperate on all issues involving health and safety especially at the workplace
• Use work items provided for you correctly, in accordance with training and instructions
• Do not interfere with or misuse anything provided for your health, safety or personal welfare
• Report any health and safety concerns to your line manager as soon as practicable

Qualifications

• OND / HND or Bachelor's Degree in Business Administration, Accounting or related field
• Proven work experience as an Administrative Officer, Account Officer or similar role
• Working knowledge of Business management, and Book keeping tools.
• Proficiency in using Microsoft Office applications

Skills/Requirements:

• Ability to deal with work of a confidential nature
• Ability to manage client relationships
• Ability to pay attention to details and proffer solution to problems
• Ability to multitask and meet deadlines
• Effective planning & coordination skills
• Effective written and verbal communication skills
• Exceptional customer service skills
• Time Management skills
• Problem solving skills
• Excellent interpersonal skills