Administration and Logistics Officer (Volunteer) at Ensemble Aid Foundation

Job Summary

• We are looking for a dynamic and proactive Volunteer to support our logistics and administrative work.
• The ideal candidate is comfortable using computers, working with numbers, and enjoys following up on tasks to make sure things get done properly and on time.

Key Responsibilities
Logistics - Procurement:

• Assist the Executive Director and Head of Programsin identifying equipment needs
• Keep records of EAF supplies and materials.
• Assist the Head of programs with procurement processes: conduct suppliers’ assessment, market monitoring,and price data collection; keep suppliers'recordsupdated; fill the bid analysis table; follow upwith suppliers (supply delivery, purchase order, items reception, etc.).

Logistics - Movement follow-up:

• Fill and edit the weekly staff movement plan.
• Follow upon the good completion and compile the vehicle movement tracker and provide a weekly report to your management.
• Follow upwith drivers and report any issuesto the management.

Administration - Accounting:

• Prepare basic payment requests or petty cash forms.
• Check and organize supporting documents for payments (payment requests, invoices, receipts, etc.).
• Reconcile bank statements and petty cash balances regularly.

Administration - Finance management: 

• Support in tracking expenses and preparing basic financial reports using Excel (with guidance).
• Prepare, scan, and file administrative documents (contracts, bills, delivery notes, etc.).
• Enter financial data into simple tracking tools (Excel).

Qualifications & Skills

• Interested candidates should possess a Bachelor's Degree with 1-5 years experience.
• You must be comfortable using computers (reportwriting using Word, email writing, basic data entry,and tasktracking using Excel).
• Good with numbers and detail-oriented.
• Very dynamic, organized, and proactive in following up on tasks.
• Good communication skills: you must be able to communicate and engage with humanitarian workers, community members, suppliers, contractors,and local authorities.
• The candidate must show the ability to work in a team.
• Previous experience in admin or logistics work is an added advantage.

Benefits of Volunteering