Admin Supervisor at ofi

Overview of the Position

• The Admin Supervisor is responsible for overseeing all administrative operations to ensure smooth, efficient, and compliant business support services. The role covers immigration processing, fleet management, hotel and guest house oversight, facility coordination, vendor management, and general administrative support.

Responsibilities

• Oversee daily administrative operations to ensure efficiency and compliance.
• Coordinate all immigration processes including visas, work permits, and residency renewals.
• Maintain accurate records of expatriate staff and ensure timely renewal of immigration documents.
• Liaise with government agencies, consultants, and legal partners on immigration matters.
• Manage company fleet operations including vehicle allocation, maintenance, repairs, and fueling.
• Monitor driver performance and ensure compliance with safety and regulatory standards.
• Track vehicle utilization and optimize fleet efficiency and cost control.
• Oversee hotel and guest house operations to ensure cleanliness, security, and proper upkeep.
• Arrange accommodation for staff, expatriates, and visitors as required.
• Maintain relationships with hotels and housing vendors to secure competitive rates and quality service.
• Manage vendor relationships and negotiate contracts for administrative services.
• Oversee procurement of office supplies, equipment, and consumables.
• Maintain accurate administrative records, reports, and documentation.
• Ensure compliance with company policies, health and safety standards, and regulatory requirements.
• Prepare periodic reports on administrative operations, fleet status, immigration updates, and facility performance.

Skills and Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in administrative management or a similar role.
• Experience in immigration processes, fleet operations, or facility management is an advantage.
• Strong understanding of administrative procedures and facility operations.
• Proficiency in Microsoft Office applications.
• Strong reporting and documentation skills.
• Excellent organizational and multitasking abilities.
• Strong leadership and team‑management capabilities.
• Effective communication and stakeholder‑management skills.