Admin / Secretary at Nocturnus Security Limited

Job Description

• Types memos, correspondence, reports, and various routine forms, organizes workload to comply with deadlines and established priorities.
• Maintains non-complex departmental record keeping and filing systems, including records related to personnel, payroll, attendance, work and purchase orders, and so forth.
• Receives and screens visitors and telephone calls, and notifies appropriate personnel or records messages. Responds to general inquiries concerning department/unit activities and operations by relating to established policies and procedures.
• Posts information to records and logs maintains established files and prepares various ad-hoc reports according to directions from the supervisor.
• Monitoring office supplies and ordering replacements.

Skills and Qualifications Required

• Requires a BSc / HND or equivalent.
• Three years of experience within an office setting preferred.
• Literacy and experience working with Microsoft Software Programs are required.
• Previous experience in scheduling appointment/maintaining Calendars preferred
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Working knowledge of printers, copiers, scanners, and fax machines