Admin | Operations Officer at DreamWorks Integrated System Limited

Job Summary:

• The Admin | Operations Officer is responsible for supporting day-to-day administrative functions and ensuring smooth operational processes across the organization. This role plays a key part in coordinating internal resources, maintaining office systems, and facilitating communication between departments to enhance organizational efficiency.

Key Responsibilities:

• Point-man within the business for all office needs and enquiries
• Manage office supplies, equipment, and service contracts.
• Prepare and distribute internal communications, reports, and documentation.
• Maintain proper filing systems (physical and digital) and databases.
• Support implementation of operational policies and procedures.
• Assist in process improvements to increase efficiency and effectiveness.
• Track operational KPIs and provide timely reports to management.
• Liaise with vendors, service providers, and external stakeholders.
• Assist in budget tracking, invoice processing, and petty cash handling.
• Coordinate procurement processes including purchase orders and delivery tracking.
• Ensure compliance with internal policies and external regulations.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field.
• 2+ years of experience in administrative or operational support roles.
• Strong organizational and multitasking skills.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with ERP or task management tools is a plus.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Skills & Competencies:

• Ownership mindset with a can-do spirit
• Strong operations knowledge
• Strong attention to detail and problem-solving abilities.
• Time management and ability to prioritize workload.
• Adaptability in a fast-paced environment.
• Collaborative and team-oriented mindset.