Admin / Operations Manager at Efficacy Construction Company

Job Description

• We are in need of an experienced Admin / Operations Manager to support the daily operations of our company
• You will handle all aspects of administrative, office and site maintenance issues and support services needed
• To be successful as an admin/operations manager you should be able to oversee and ensure smooth and efficient daily office operations.

Job Duties

• Conduct a daily routine check to ensure all office equipment and facilities are in good working condition.
• Conduct daily routine checks of all company’s cars and vehicles, trucks, excavators, etc.
• Obtain report/mileage reading on the state of the company vehicle daily.
• Check all company vehicles for repairs and maintenance, registration of vehicle particulars, and branding of the vehicle with the company’s logo, daily, weekly and monthly.
• Keep track of inventory and order supplies
• Attend to repairs and replacement of the company’s stationaries like printers and A4 papers.
• Attend to complaints from external people and vendors and escalate same to the management where necessary.
• Ensure general compliance with the company’s policies and office etiquette.
• Organising events, scheduling meetings, and making travel arrangements
• Attend to monthly internet subscription, electricity bills, diesel bills, water supply and water dispenser, general office and environment cleaning.
• Attend to and ensure site daily attendance compliance and site machines and equipment are in proper working condition daily.
• Must visit the site at least twice a week to ensure compliance. All sites must be visited within a month.
• Supervise and ensure the Admin, HR Assistant, Customer Service Officer and Logistics Officer perform their duties and also instruct where possible.
• Prepare all meeting venues and ensure all arrangements are done for a successful meeting, retreat, etc.
• Ensure that the company is always neat and safe daily and that all company’s properties both in the office and on-site are kept safe.
• Keep a record of all diesel usage, receipts from electricity payments, water supply payments, internet payments, etc.
• In charge of all company’s purchases, liaising with external vendors on all company’s machinery and equipment facilities.
• Conduct daily routine checks of all company cars, vehicles, trucks, excavators, etc.
• Attend to all site LAWMA, LSSC and theft issues; escalate same to the HR managers.

Requirements

• BSc in Human Resources, management or a related field.
• MBA or MSc will be an added advantage
• Minimum of 5 years experience post-NYSC
• Experience in the construction industry
• Excellent oral and writing communication skills
• Good working knowledge of MS office tools, such as Word, Excel and PowerPoint
• Demonstrated knowledge of project management
• Good interpersonal skills
• Good leadership skills
• Ability to work effectively with staff
• Ability to organize, plan and strategize.
• Ability to work under pressure
• Strong analytical and critical thinking skills
• Good time management skills
• Good attention to detail.
• A licensed driver
• Knowledge of a pool of service vendors.