Admin Officer at United Nigeria Airlines

Job Summary:

• A highly organized, detail-oriented, and proactive Administrative Officer to provide comprehensive support to our team.
• The successful candidate will manage office operations, maintain accurate records, handle petty cash, monitor company resources, ensure a smooth working environment, and support HR functions.

Duties/Responsibilities

Procurement and Inventory Management

• Purchase and maintain adequate stock levels of stationery, office supplies, and other materials.
• Monitor and record usage to ensure optimal levels.
• Maintain vendor relationships and negotiate prices when necessary.
• Ensure timely delivery of ordered items.

Petty Cash Management

• Maintain and manage petty cash funds according to company policies.
• Keep accurate, up-to-date records of petty cash transactions.
• Retire petty cash timely to avoid office cash shortages.
• Ensure petty cash is reconciled monthly.

Fuel and Diesel Management

• Monitor and record diesel and fuel consumption for company equipment.
• Ensure efficient usage and report discrepancies or suspicious activity.
• Maintain fuel consumption records

Asset Management

• Conduct regular inventory of company property, including
• furniture, equipment, and supplies.
• Monitor and prevent theft, misuse, or damage.
• Maintain accurate records of company assets.

Issue Escalation

• Identify operational issues affecting the office.
• Escalate issues to management promptly.
• Follow up on resolutions and provide feedback.

Utility Management

• Process EEDC electric recharge and ESWAMA payments timely.
• Maintain accurate payment records.
• Ensure uninterrupted utility services.

Office Maintenance

• Ensure the office environment is clean, organized, and conducive.
• Coordinate maintenance, repairs, and renovations.
• Report maintenance issues to management.

Security Oversight

• Verify security personnel attendance daily.
• Report security concerns or breaches.

Facilities Management

• Identify damaged or malfunctioning equipment (lights, ACs, chairs, tables, water dispensers).
• Send repair requests to management or vendors.
• Coordinate new purchases or replacements.

HR Support

• Assist in sourcing CVs for recruitment.
• File employee documents accurately and maintain confidentiality.
• Carry out any other assignments given by your Line manager

Qualification & Requirements Competencies

• HND or B. Sc. in any Social Science course or Art
• Minimum 2 years of experience in administrative support.
• Strong organizational, communication, and problem-solving skills.
• Knowledge of clerical and administrative procedures and systems, such as filing and record keeping
• Ability to work independently.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proactive and solution-oriented.
• Excellent time management.
• Attention to detail.
• Strong interpersonal skills.
• Ability to multitask