Admin Officer (Expatriate Experience) at Ascentech Services Limited

Responsibilities

• Supervises and ensures the smooth running of all administrative functions for the organization.
• Supervise all travel and hotel arrangements for all staff.
• Ensuring a safe and standardized work environment.
• Taking inventory and ordering office supplies.
• Hiring maintenance vendors to repair or replace damaged office equipment.
• Renewal of vehicle papers/certificates as at when due.
• Keep a proper record of the vehicle's next maintenance date and ensure preventive/cumulative maintenance is carried-out according to approval..
• Coordinate all expatriate accommodation issues and monitor rent renewal date.
• Source for the expatriate apartment when required.
• Attends to all drivers' queries and provides quick resolutions.
• Getting vendors, answering phone inquiries and handling complaints in a courteous, professional manner
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Ensuring the confidentiality and security of files and filing systems
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
• Operating copy equipment, fax machines, printers or other equipment necessary

Requirement

• Interested candidates should possess an HND / B.Sc Degree.
• 2 - 4 years’ work experience Working with Expatriate
• Good organization, time management and scheduling skills
• Basic bookkeeping experience, especially in accounts payable/receivable
• Very experienced in using the computer and the Microsoft packages
• Experiencing using office management software, including word processing software and spreadsheets
• The Administrative officers should have a fair knowledge of vehicle maintenance, Vendor Management, Facility Management etc...
• Strong communication skills
• Ability to multitask