Admin Officer at Elvaridah

Key Responsibilities:

Administrative Management:

• Oversee daily office operations and maintain organized filing systems for contracts, invoices, and client records.
• Supervise all office assistants
• Cross-check stock records from freezer & store
• Approve and sign off item issuance to kitchen
• Verify daily usage and receipts
• Compile and submit weekly summary to management
• Handle discrepancies and shortages
• Manage correspondence including emails, phone calls, and client inquiries
• Prepare quotes, proposals, and contracts for catering events
• Coordinate office supplies, equipment maintenance, and vendor relationships

Client Relations & Event Coordination:

• Serve as primary point of contact for client bookings and inquiries
• Schedule client consultations and menu tastings
• Maintain accurate event calendars and coordinate logistics with the kitchen team
• Follow up with clients post-event to ensure satisfaction and gather feedback

Financial Administration:

• Process invoices, receipts, and payment tracking
• Assist with budget preparation and expense monitoring
• Maintain accurate records of financial transactions
• Coordinate with the accounts department for payroll and vendor payments

Operations Support:

• Coordinate with suppliers for timely delivery of ingredients and materials
• Track inventory levels and alert management when restocking is needed
• Support human resources functions including staff scheduling and leave management
• Prepare regular reports on bookings, revenue, and operational metrics

Requirements:

• Bachelor's degree or HND in Business Administration, Office Management, or related field
• Minimum 3-4 years of administrative experience, in hospitality or catering firm (Restaurant).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Should reside around Gbagada area and Lagos mainland
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Knowledge of event planning and catering operations
• Customer service orientation with professional demeanor
• Problem-solving mindset and attention to detail