Admin Manager at Prixair

Job Summary

• The Administrative Officer provides support to ensure efficient operation of the office.
• The role involves handling a variety of administrative and clerical tasks, including maintaining records, managing supplies, coordinating meetings, and supporting other departments as needed.

Key Responsibilities

• Oversee and coordinate daily office activities and operations to ensure efficiency and compliance with company policies.
• Maintain and update office records, files, and databases.
• Manage office supplies and inventory; ensure timely procurement and restocking.
• Schedule meetings, prepare meeting rooms, and take meeting minutes when necessary.
• Assist in the preparation of reports, letters, and presentations.
• Support HR or accounting with basic data entry or document management tasks.
• Handle correspondence (emails, letters, memos) and incoming/outgoing mail or packages.
• Liaise with vendors, service providers, and contractors to ensure smooth operations.
• Monitor maintenance and cleanliness of the office premises.
• Perform general clerical duties including photocopying, scanning, and filing.

Requirements

• OND / HND / B.Sc. in Business Administration, Office Management, or a related field.
• 7-11 years of proven experience in an administrative or clerical role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to work independently.

Preferred Skills:

• Familiarity with office equipment like printers, copiers, and scanners.
• Ability to maintain confidentiality and handle sensitive information.
• Good interpersonal skills and a professional attitude.
• Flexibility and willingness to take on varied administrative tasks.