Admin& Fleet Executive at Rainoil Limited

Description

The role is responsible for the provision, management, and maintenance of the company’s fleet of vehicles, equipment, and assets essential for oil and gas operations. This role requires a high level of professionalism, discretion, and organizational skills to facilitate efficient operations within the company and interface with external bodies. 

Requirements

• Bachelor's degree in social sciences or a related field is preferred. 
• Minimum of 5 years’ experience on the job and in relevant administrative role preferably in the oil and gas industry. 
• Proficient in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
• Excellent written and verbal communication skills in English. 
• Strong organizational and multitasking abilities. 
• High level of discretion, professionalism, and confidentiality. 

Responsibility

• Acts as a liaison between the organisation and embassies, airlines, and travel agents to process travel documents and purchase airline tickets for all official trips within and outside the country. 
• Oversees activities of the organisation’s pool cars and drivers, responding promptly to cases of delinquency, accidents and other emergencies and escalating issues where necessary to management. 
• Liaises with insurance companies and regulatory bodies to ensure prompt renewal of licenses and insurance for vehicles. 
• Liaises with the procurement officer for prompt purchase of vehicle accessories and manage the fuelling for the organisation’s pool cars. 
• Liaises with vendors/external maintenance workers to negotiate cost effective rates for vehicle maintenance. 
• Oversee the deployment and scheduling of vehicles and equipment to ensure efficient operations. 
• Oversee the renewal of vehicle papers and licenses. 
• Supervises drivers, movement logs, leave management, welfare e.t.c. 
• Other administrative jobs as may be assigned by the Head of Human Resources.