Admin. Assistant at WTS Energy

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our Senior Management team. The ideal candidate will be a reliable and resourceful professional capable of managing multiple tasks and priorities in a fast-paced environment.  As the Administrative Assistant for Senior Management, you will play a crucial role in ensuring the smooth and efficient operation of our executive office.

Main Responsibilities

• Will act as an assistant to the assigned executives and attend to their work-related needs to ensure smooth operations.
• Coordinate and manage the complex schedules of senior executives, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external communications directed to senior management, screening calls, managing emails, and drafting correspondence as needed.
• Organize and coordinate meetings, conferences, and events for senior management, including preparing agendas, coordinating logistics, and arranging catering.
• Maintain and organize electronic and hard copy files, records, and documents and always ensure confidentiality and accuracy.
• Arrange travel itineraries and accommodations for senior executives, including flights, hotels, ground transportation, and visas when necessary.
• Process expense reports and reconcile credit card statements for senior management, ensuring compliance with company policies and procedures.
• Assist with various projects and initiatives as assigned by senior management, providing administrative support and coordination as needed.
• Collaborate with other administrative staff and departments to support cross-functional initiatives and ensure seamless communication and coordination.

Qualifications & Skills:

• Bachelor’s degree in Business Administration or related field.
• Proficiency in project management tools and software.
• Minimum two (2) years’ experience as an administrative or executive assistant to senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Critical thinking and analysis.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with a professional and courteous demeanor.
• Discretion and confidentiality when handling sensitive information and correspondence.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to changing priorities and demands.