Admin Assistant at OVM Consulting Services

Key Responsibilities
Administrative Support:

• Managing office operations and maintaining smooth workflow.
• Assist with various administrative tasks such as managing schedules, booking appointments, and maintaining files.
• Coordinate meetings, events, and staff schedules to ensure smooth department operations.
• Answer phone calls, respond to emails, and handle inquiries promptly and professionally.
• Oversee daily content planning, scheduling, and posting across various platforms .

Office Management:

• Assist in Organizing company events, trade shows and promotional activities.
• Oversee the daily attendance of staff using the attendance machine.
• Ensure that all attendance records are accurate and up-to-date.
• Coordinate with Vendors, suppliers and service providers.
• Ensure cleanliness and organization of the Office space.
• Assist with various administrative tasks such as managing schedules, booking appointments, and maintaining files.

HR & Employee support:

• Assist with the on-boarding process for new hires, including providing orientation on company policies, procedures, and culture.
• Assist in the ongoing training and development of staff, ensuring they are up-to-date with new skincare products, techniques, and company procedures.
• Organize regular retraining sessions to enhance employee skills and ensure top-tier customer. service.
• Support payroll activities by ensuring that time sheets are accurately submitted and verified.
• Assist in preparing payroll reports, ensuring accuracy in wages and deductions.

Customer Support and Sales Support:

• Assist the sales and marketing teams with administrative tasks.
• Provide and track customer orders, invoices and shipments.
• Address customer inquiries and provide general support.

Compliance & Documentation:

• Ensure all company documents comply with Industry regulations and internal policies,
• Maintain Confidential records, including contracts and financial transactions.
• Assist in preparing reports for management and regulatory bodies.
• Handle employee personal information, payroll data, and sales reports with discretion.
• Adhere to company policies on privacy and data protection.