Admin Assistant at Geberit Group

PURPOSE OF POSITION

• Leading the secretariat with all administrative and organizational work. Mainly supporting the local team as well as the country sales manager and the sales consultants and the technical consultants in the administrative area and in the direct day-to-day business.

MAIN TASKS

• Reception support - Welcome office visitors, determine the nature of business & announce visitors to appropriate personnel
• Office management; Contact person for office supplies, catering, cleaning staff and support for contracts, file documents
• Keep accurate book keeping for accounting in coordination with accounting firm and Geberit finance dept. - recording and filling all related expenses etc. (maintain four-eye principal with high priority for all offers and contracts deemed necessry)
• Coordinate with lawyers for all legal matters
• Support NIRO sales manager and sales colleagues with various tasks like offers, CRM, reports, presentations, write letters, holiday records, coordinate repair for office equipment, calendar appointsments
• Manage all travel related matters for NIRO staff and NIRO visitors (tickets, VISA, hotel, car rental)
• Direct support of the country manager in all administrative and organizational matters
• Planning, coordination and organization of meetings and business events
• Planning, coordination and organization of internal & external training
• Any other task that may be required of the job holder from time to time by the management

EDUCATION AND QUALIFICATION

• Professional education, apprenticeship
• 2-5 years professional experience in a similar environment
• Office mamagement education
• English and other relevant languages
• MS office
• Personel working method
• Social skills
• Communication skills