Admin Assistant (Finance) at The African Trade Insurance Agency (ATI)

Job Description
Under the supervision of, and reporting to the Senior Administrative & Procurement Officer, the functions and duties shall be as follows:

• Timely process and submit VAT exemption applications to the Ministry of Foreign Affairs (MFA) and Kenya Revenue Authority (KRA) and proactively follow up on approvals of the applications
• Perform protocol/logistical functions involving the Ministry of Foreign Affairs and Kenya Revenue Authority
• Manage files and filling room
• Manage the stores including receipt, issuance of stock items etc.
• Assist with managing the fixed asset physical inventory
• Assist with the disposal of used/redundant assets
• Supervise the drivers
• Manage the cleaning and security of outsourced services
• Office management including minor maintenance/repair works
• Arrange for banqueting facilities during internal meetings
• Responsible for acquisition and maintenance of records of kitchen supplies
• Assist with staff relocations
• Perform such other duties as may be assigned from time to time

Qualifications & Attributes

• University Degree
• Ability to work and draft memos and letters with minimum or no supervision
• At least four years of experience working in a Multilateral Institution
• Experience in dealing with the Ministry of Foreign Affairs and Kenya Revenue Authority
• Excellent written and oral communication skills in English
• Excellent computer skills including proficiency in Microsoft Office, Word, Excel and Outlook
• Undoubted integrity and ability to maintain strict confidentiality

Remuneration
We offer a competitive salary and benefits package and a collegial working environment commensurate with other multilaterals.