Admin Assistant at Clementine Planetary

Job Summary

• We are seeking a highly organized and proactive Admin Assistant to provide administrative and clerical support to ensure the smooth operation of the office.
• The successful candidate will support management and staff by handling office tasks, coordinating communications, maintaining records, and assisting with daily administrative activities.

Key Responsibilities

• Provide general administrative and clerical support to management and staff
• Manage office correspondence, including emails, phone calls, and official letters
• Maintain and organize office files, records, and documentation
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, memos, presentations, and other documents as required
• Monitor office supplies inventory and place orders when needed
• Assist in preparing invoices and tracking payments
• Support HR activities such as documentation and staff record management
• Handle incoming and outgoing mail and deliveries
• Ensure proper documentation and filing systems are maintained.

Qualifications & Skills

• Bachelor’s Degree or HND in Business Administration, Management, or related field.
• Minimum of 0 – 1 year experience in an administrative role.

Technical Skills:

• Strong knowledge of office management systems and procedures
• Excellent document management and filing skills
• Basic knowledge of accounting processes is an added advantage.

Soft Skills:

• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• High level of professionalism and confidentiality
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Strong problem-solving skills.