Admin and HR Support at Peace Restoration and Integral Global Development Initiative (PRIDE)

Description:

• This role has an area focus and ensures compliance with PRIDE procedures and guidelines within the area.
• The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks.
• The role provides technical support and guidance for protection operations.

Scope of Work

• The Admin/HR Assistant is responsible for day-to-day HR & administrative requirements, functions and general office management of the PRIDE offices and to assist the HR Team in all related HR & Admin functions.

Primary Responsibilities:

• Support onboarding and integration of new hires
• Support in performance management and staff development
• Support in staff management and administration
• Maintain staff database-(timesheet, leave and other benefits).
• Assist with staff training sessions, workshops and activities.
• Document all HR filing system and catalogue HR materials.
• Assist with payroll management. 
• Support exit management
• Perform other job-related tasks as requested by the Supervisor.

Assist in Administration Management:

• Track and monitor PRIDE office and guesthouse administration and maintenance.
• Manage rental agreements for offices and housing.
• Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
• Assure proper use and functionality of office equipment.
• Supervise cleaners and cooks. 
• Track and monitor subscriptions and monthly telephone and Internet communications, and assure that all are paid on time.
• Assist in processing travel documents (visa, ticket, etc.)

SKILLS AND QUALIFICATIONS:

• At least 0-2-year previous NGO or humanitarian work experience.
• Diploma, University Degree in Human Resource, Administration, Social sciences or related qualification.
• Experience in environmental mainstreaming is an added advantage 
• Good data collection/analysis and reporting skills
• Experience using online data collection software
• Familiar with computers, Outlook, Excel and MS Word, mobile surveys • Experience in protection monitoring and reporting
• Honest, hardworking and independent.
• Fluency in English, both written and verbal. Fluency in Somali local languages appropriate to the target population.