Accounts and Adminstrative Officer at Olawale Adeyemi Consulting (Estate Surveyors and Valuers)

The roles of an Administrative Officer at Olawale Adeyemi Consulting/ Inspirited Real Estate Services are sub-divided into three: 

• Office Management
• Accounting and Bookkeeping
• Office Management (Office Administration/ Secretarial Functions)

He or she must ensure: 

• Proper running of the office and conducive working environment for operations.
• Follow up on all assignments/business transactions to ensure satisfactory completion.
• Collect and review all staff reports for the week, before passing them to the Principal Partner every 4 pm on Fridays.
• Ensure that the agenda for all Monday meetings is sent out latest close of business (COB) on Friday and action points must be circulated before COB on meeting day. 
• Must keep the itinerary of the Principal Partner

To do this, the candidate must have:

 Good organisational skills and be able to effectively

• Organise and maintain records, files, and databases of office equipment, vendors, clients and transactions. 
• Be always on top of competing priorities, multitasking effectively and helping Principal Partner to juggle his schedules, appointments and calendars 
• Forward-planning
• Delegation of tasks
• Writing memos and transcribing recorded dictation 
• Creating and reviewing email templates
• Making travel arrangements.

Have effective writing and verbal communication skills and problem-solving skills to

• Absorb and disseminate information in a practical and understandable way 
• Clarify complex information, both written and verbal to team members and clients 
• Identify problems and work with the PP or team members to decide on the best solutions.
• Communicate well when problems arise 

Teamwork, Interpersonal skills and Customer service skills

• Build teamwork and interpersonal, solid and collaborative relationships with colleagues.
• Receiving and providing constructive feedback 
• Complaint and problem resolution
• Building customer loyalty 
• Setting customer expectations
• Liaising between key colleagues and clients

Some common technology and software skills include: 

• Proficiency with Microsoft Office products (Excel, Word, PowerPoint)
• Ability to use a large range of email clients (Outlook, Gmail)
• Managing databases
• Using accounting software
• Organise business travel i.e book flights etc

Accounting and Bookkeeping

• Manage Office Imprest account
• Update Expense Schedule and spreadsheet
• Prepare Salary Schedule 
•  Work with External Auditors to ensure Tax and other compliance