Accounting & Administrative Assistant at Reime West Africa Limited

Job Objectives

• Ensure accurate processing of accounts payable transactions and vendor reconciliations.
• Maintain an organized filing and archiving system for financial and administrative documents.
• Support financial operations through timely reporting, reconciliation, and administrative tasks.

Duties and Responsibilities
Accounting Responsibilities:

• File, organize, and archive accounting and administrative documents in accordance with company policies.
• Reconcile vendor accounts and follow up on outstanding balances.
• Manage the accounts payable process, including reviewing and releasing batches.
• Assist with invoice and payment processing, ensuring adherence to internal controls.
• Run accounting reports as required.
• Assist with processing employee time and expense reports.
• Support month-end closing activities.
• Maintain accurate and up-to-date financial records.

Administrative Responsibilities:

• Ensure proper document control, including scanning, indexing, and archiving.
• Maintain vendor files and support vendor onboarding documentation.
• Provide administrative support to the finance department.
• Handle internal and external inquiries related to AP and administrative matters.
• Support internal and external audit requests by preparing required documents.

Other Responsibilities:

• Adhere to all health, safety, and environmental policies.
• Report near misses and risk observations objectively and accurately.
• Comply with company security, safety, and environmental standards.
• Participate in team meetings, audits, and continuous improvement initiatives.

Education and Experience Required

• Bachelor’s Degree in Accounting, Finance, Business Administration, or related field.
• 1 - 3 years of experience in accounting support, administrative functions, or accounts payable.
• Proficiency in accounting software (SAP, Oracle, QuickBooks, or similar).
• Strong proficiency in Microsoft Excel and document management tools.

Knowledge and Skills Required:

• Strong understanding of basic accounting principles.
• High attention to detail and strong organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple tasks and work under minimal supervision.
• Strong analytical and problem‑solving skills.
• Integrity, confidentiality, and professionalism in handling financial information.