Accountant at Jami Al Hakeem Foundation

Job Category/Sector: Accounting / Finance Employment Category: Regular Employment Type: Full-Time

Duration of Contract: 2 years Open to Expatriates: No

Position Reports to: Chairperson.
Job Summary

• The accountant will assist in developing and managing the project’s financial systems.
• S/he will work under the supervision of the Chairperson and will support him in all matters related to financial management, financial reporting, subcontracting.
• S/he will also assist the Chairperson in ensuring sufficient funds are available for effective and efficient implementation of project activities and support programs.
• Specific areas of responsibility include financial report preparation, review and submission to headquarters and cash flow management.
• This position will be based in Adamawa State, limited travel may be required to programming locations in Yobe, Gombe and Borno State.

Duties/Responsibilities:

• Preparing accurate and timely financial reports in line with J-HF financial regulations
• Providing and interpreting financial information from Microsoft Dynamics SL and other project source documents
• Ensuring that monthly projections are collated from various components for cash requests and burn rate
• Developing external relationships with appropriate contacts, e.g. bankers and statutory organizations such as the Inland Revenue, NSITF and pension officials.
• Provide mentoring and coaching to colleagues on policies, procedures, financial regulations etc.
• Keeping abreast of changes in financial regulations and legislations and communicating implications to management as needed
• Maintaining collaborative professional relationships with managerial staff and colleagues in other departments (particularly Grants and Procurement) to support activity clearance, implementation and overall program delivery
• Applying internationally accepted principles and procedures to analyze financial information
• Ensuring appropriate accounting control and procedures in all financial operations
• Monitoring of cash balances, prepare advance account reconciliations and bank reconciliations and respond to inquiries from HQ.
• Monitoring cash balances on dynamics and bank, ensuring that drawdowns from USD to Naira account are done timely as soon as a confirmed exchange rate is received from the bank
• Reviewing local expense reports to ensure accuracy and compliance with donor and J- HF’s financial practice before reimbursement
• Coordinating with program and administrative staff to ensure that transactions are properly planned, recorded and coded
• Prepare payroll, send pay slips and make all statutory deductions to the relevant authorities
• Coordinate with the bank for information regarding exchange rate, bank balances, wire transfer etc.
• Ensure staff have good understanding of policies and procedures and that knowledge is reflected in the day to day financial transactions – avail staff with all relevant policies and procedures, provide on job trainings, as necessary provide feedbacks on irregularities, etc.
• Initiate and implement a planning and reporting practices for staffs under Chairperson supervision.
• Support, as needed, in capacity building work of grantees.

Technical expertise, Skills, Knowledge, and competencies:

• Minimum of a Bachelor’s Degree or its equivalent in Accounting or Finance
• 5 years of general experience with at least 3 years of experience in accounting and finance work is required.
• Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Experience with computerized accounting systems is required.
• Strong analytical skills are required.
• Multi-tasking with positive attitude is required.
• Ability to establish and maintain effective, sustainable relationships with project staff and bank officials, as well as the development community is required.
• Prior experience with international organizations or international-funded projects is highly desirable.
• Experience working in a conflict environment is a plus.
• Fluency in oral and written English is required.
• Fluency in one or more of the local state languages in the Northeastern part of Nigeria is required.