Account Receivables Officer at RusselSmith Group

Job Summary:

Accounts Receivable Clerks manage incoming payments, process invoices, and maintain accurate customer accounts to ensure timely revenue collection. This role involves verifying transactions, resolving discrepancies, and supporting financial reporting while complying with company policies. The position reports to the Accounts Manager or Finance Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process incoming payments, invoices, and bank deposits in compliance with financial procedures, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Reconcile accounts receivable ledgers to ensure all payments are accurately posted and discrepancies are resolved.
• Monitor customer accounts for overdue payments, send bill reminders, and contact clients via phone, email, or mail to facilitate collections.
• Generate financial statements, aging reports, and summaries on accounts receivable status for management review.
• Resolve billing inquiries, disputes, and payment issues professionally while maintaining customer relationships.
• Maintain up-to-date customer records, including invoices, payments, and credit information.
• Assist with month-end closing processes and collaborate with other departments on billing-related matters.

Qualification

• A good university Bachelor\'s degree in Accounting, Finance, or related field is preferred. 
• 1-3 years of experience in accounts receivable, billing, or similar financial role.
• Proficiency in accounting software (e.g., QuickBooks, SAP, ERP systems) and Microsoft Excel.
• Strong attention to detail, organizational skills, and ability to handle multiple tasks in a fast-paced environment.

Preferred Skills

• Excellent communication and customer service abilities for collections and dispute resolution.
• Knowledge of credit policies, financial reporting, and basic negotiation skills.
• Familiarity with GAAP or IFRS standards and experience in high-volume invoicing.