Account Payable Officer at Givanas Cosmetics NIg Ltd

About the role

• The Accounts Payable Clerk is responsible for preparing and processing invoices for payment, maintaining the accounts payable records and producing accounts payable reports for NN Fems and subsidiaries.

Core Responsibilities
Financial Policy Formulation & Development:

• Provides a draft of financial policies/ planning for Payable section and submit to the Finance Controller (FC) for approval.
• Develops financial forecast for NN Fems
• Participates in budgeting processes of the Company
• Ensures functional controls for compliance with policies and procedures.

Banking and Reconciliation:

• Handles all banking operations including statutory payments.
• Custodian of the Petty Cash float and payouts.
• Researches and resolves payment discrepancies.
• Checks Bank account statement and carries reconciliation to confirm that the payment and receipts are correctly made into our company Bank account.

Payable Account/ Invoice Processing:

• Receives and processes for payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
• Matches invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
• Detects and resolves problems with incorrect orders, invoices, and shipments.
• Contacts district personnel and vendors to correct or obtain information needed.
• Confirms balances in accounts for all requisitions.
• Prepares and distributes paid invoices at designated times.
• Ensures all payments to employees and ensure that all relevant regulations (e.g. relating to benefits in kind) are being complied with.

Ledger Reconciliation and Control:

• Carries out monthly reconciliation of company’s vendors and circularise statement of accounts to active vendors
• Reconciles inter company ledger, investigate and escalate issues arising on monthly basis.
• Maintain accurate records of staff and other sundry creditors ledger.

Internal Control:

• Review Banks reconciliations for all the company’s banks
• Ensures that reconciling items are properly treated.
• Ensures the effectiveness of financial controls to ensure that they remain appropriate at all times.

Qualification and Experience

• Graduate in Accounting and other related field with 2 – 4 years related experience
• Excellent IT skills including advanced Microsoft Excel skills
• Excellent experience working within a financial management role
• A proven record of communicating complex financial issues and models in a clear-cut, concise manner to all relevant stakeholders.
• Proven ability to review and challenge assumptions within detailed financial forecasts