Account Payable and Receivable Officer at Eric Kayser

 Accounts payable tasks includes:

• Assemble, review and verify invoices and check requests
• Flag and clarify any unusual or questionable invoice items or prices
• Sort, code and match invoices
• Set invoices up for payment
• Enter and upload invoices into system
• Track expenses and process expense reports
• Prepare suppliers due payments schedule
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Assist with month end closing
• Provide supporting documentation for audits
• Maintain accurate historical records
• Maintain confidentiality of organizational information

Accounts receivable tasks includes:

• Receives completed sales orders and prepare sales invoices
• Codes sales orders with account numbers by sales/product classifications for cost of goods sold, keypunches sales orders into computerized accounts receivable system.  Prints billing invoices daily and mails to customer.
• Prints weekly and monthly statements and sends to customers. Prints, verifies, and maintains accounts receivable invoice records, sales and cost of sales reports, open and aging reports, and journals.
• Verifies monthly totals of sales distribution, sales history and returns. Coordinates closing with General Accounting Manager.
• Communicates with customers regarding their billing and assists the Credit Manager with collections.
• Performs other accounting duties as requested by the Account Manager.