Account / Admin Officer at Excel and Grace Consulting

Summary

• The Accountant with Admin Experience will be responsible for managing the day-to-day accounting functions, as well as providing administrative support to the Diagnostic facility. 
• This includes maintaining accurate financial records, preparing financial reports, managing accounts payable and receivable, handling payroll, and overseeing various administrative tasks.

Responsibilities

• Maintain accurate and up-to-date financial records, including general ledger, accounts payable, accounts receivable, and payroll.
• Prepare and analyze financial reports, including income statements, balance sheets, and cash flow statements.
• Manage accounts payable and receivable, ensuring timely payments and collections.
• Process payroll, including calculating wages, deductions, and taxes.
• Reconcile bank accounts and credit card statements.
• Assist with budget preparation and monitoring.
• Ensure compliance with all relevant accounting regulations and standards.
• Conduct regular audits of financial records.
• Prepare and submit tax returns and other government filings.
• Collaborate with external auditors as needed.
• Provide general administrative support, including answering phones, greeting visitors, and managing correspondence.
• Manage office supplies and equipment, ensuring adequate inventory and proper maintenance.
• Maintain organized filing systems, both physical and electronic.
• Handle confidential information with discretion.
• Support HR functions, such as onboarding new employees and maintaining employee records (if required).
• Oversee facility maintenance and ensure a safe and clean working environment.
• Implement and maintain office policies and procedures.

Qualifications

• Bachelor's Degree in Accounting.
• 2-3 years proven experience as an Accountant, preferably in a healthcare or medical setting.
• Demonstrated experience in administrative support roles.
• Strong understanding of accounting principles and practices (GAAP).
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite, especially Excel.
• Excellent analytical, problem-solving, and organizational skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks and prioritize effectively.
• Knowledge of relevant regulations and compliance requirements.
• Experience with payroll processing is a plus.
• Experience in the medical diagnostics field is a plus.