Contract Engineer at Air Peace

Reports to: Head of Maintenance

Job Summary

• The Contract Engineers is responsible for conducting reviews and considering legal aspects of contract award & administration.
• He is also responsible for preparing and drafting commercial bids and tenders, estimating the costs of a project and ensuring that the costs are controlled

Key Accountabilities / Responsibilities

• Obtain a correct understanding of the client’s requirements.
• Prepare the company’s quotation response in accordance with the established procedures for investigation, design, costing and presentation.
• Ensure that the documentation received for orders/enquiries is sufficiently informative/detailed to allow the efficient processing of the work.
• Process orders in accordance with the established procedures for materials, bought out items, labour and site equipment.
• Maintain an accurate and complete file record of all calculations, material lists, costings, drawings, correspondence and purchase orders.
• Programme work load to ensure that all resources arrive on site as scheduled, and thereby allow the installation to be completed as cost effectively as possible.
• Support the handover process to the base organisation at project completion.
• To liaise with the client regarding deliveries of materials and the installation programme.
• Ensure orders are completed within budget, on time and to the satisfaction of the client.
• To ensure the company does not incur unnecessary loss of contribution due to non†chargeable costs.
• Analyse the contract terms and identify areas of possible risks and opportunities related to the application of contract clauses.
• Quantify the risk value and be able to provide mitigating contractual language / article project related solutions to minimize the risk.
• Support the formulation and negotiation of project contractual claims and counter claims.
• Ensure compliance with the project specific contractual administration requirements.
• Provide advice, assistance and guidance to management, project managers and functions on project specific contractual matters
• Ensure commercial risks are identified and managed across the project scopes of work by controlling the overall project risk and opportunity review and reporting process.
• Support periodic client and internal reporting and performance presentations.

Minimum Education and Work Experience

• Aeronautical, Business Administration, or, other relevant Legal, Commercial, Aviation related degree.
• Min 10 years contract.

Competencies and Key Requirement:

• Proven track record in contributing to the improvement of project profitability, cash flow and control of commercial risk in previous roles.
• Commercially, financially and contractually aware with good communication, interâ€personal and negotiation skills.
• Strong commercial leadership skills with proven capability of working in a matrix environment and of leading by influence.
• Industry Legal Awareness: Full understanding and working knowledge of the key legal risk areas such as but not limited to Contractual Liability, Insurance requirements, defective performance and Warranty obligations for goods and services and application of same in the Aviation Industry.
• Commercial Awareness: Full understanding and working knowledge of all aspects of lump sum and reimbursable project related financial and contractual management clauses in areas such as but not limited to Application of Rates, Confidentiality, Completion Notices, Payment Profiles & Cashflow, Variation Control, Escalations, Cancellation etc. required to make sound commercial decisions.
• Risk Assessment: Understanding of key commercial risks and areas for opportunity and able to lead project risk review process and assessments.
• Negotiating Skills: To secure favorable outcomes, having the flexibility to understand and negotiate alternative contractual and commercial positions with customers (subject to approval).