Executive Assistant at TechAdvance

Location: Victoria Island, Lagos

General Responsibilities

• This is a senior administrative and supervisory position providing support and assistance to management staff to enhance their effectiveness at work in every area of the company’s business.

Duties

• Manage appointments by planning and scheduling meetings, conferences, teleconferences and travel.
• Take notes and minutes at management meetings and distribute later to different units and officers for action and subsequent closures.
• Prepare and edit presentations, communications and other documents for management after collating information from relevant units and departments.
• Follow up contract and regulatory requirements initiated by management to ensure compliance and prepare regular progress reports.
• Carry out any other duties as may be required by management staff from time-to-time.
• Prioritize management business and meeting commitments, knowing which meetings to accept, decline, defer etc based on understanding of the urgency or importance of the meetings.
• Receive and interact with visitors of management staff.
• Acting as a first point of contact: dealing with correspondence and phone calls.

Accountabilities

• Minutes of management meetings distributed to all concerned.
• Documented appointments for at least two weeks.

Job Requirements

• Minimum required years of work experience: 2 years
• Minimum education qualification: Bachelor's Degree in any discipline.

Required Skills:

• Attention to Detail
• Multitasking
• Financial Acumen
• Interpersonal Skills
• Problem Solving
• Ability to Work Independently
• Excellent analytical and research skills.
• Superior written and verbal communication skills as well as good presentation skills
• Good organizational skills and the ability to effectively prioritize tasks.
• Excellent computer and technical skills and knowledge of report writing software and other work tools (MS Word, Excel & PowerPoint).

Other Requirements:

• Confidentiality and discretion in the performance of all duties and responsibilities.
• Time management and time-critical prioritization skills.
• Knowledge of company policies, procedures and forms.
• Professional customer service skills.
• Professional communication skills (phone, interpersonal, written, verbal etc).