Field Officer at Danish Refugee Council (DRC)

The Position

The incumbent will oversee the support function including the overall Ngala Office, Guest House and Office, coordinate with stakeholders on ground and support program team as necessary. The positions work closely with Roving Admin Assistant, roving finance and logistics and reports directly to the Logistics Manager in Maiduguri.

Guest House Management

• Coordinate all issue of the Guest House including what is required to improve the Guest House, space available before staff from Maiduguri book their flight to Ngala
• Ensures Guest House running including managing cleaners and security guard working in the Guest house. Support the mentioned staff to ensure that cleanness is properly done and security guard is timely on duty including other roles as necessary.
• Responsible for allocating rooms for staff on first – come, first served. Ensuring proper tracking on the white board on rooms taken and rooms available and updating Maiduguri on rooms available.
• Coordinating contribution from staff on matters pertaining kitchen so that the cleaner/cook can prepare meals for staff

Fleet Management:

• Responsible for managing all the fleet in Ngala and liaising closely with Fleet Officer in Maiduguri including reporting any vehicles breakdown, condition of vehicles so that action is taken to rectify the problem
• Supervision of the two drivers in Ngala by ensuring the drivers are supported, movement are authorized and movement board are updated.
• Liaising with transport service provider in Ngala for timely provision of trucks to support secondary transportation during food distribution in camps
• Vehicles are serviced timely and refuelled before fuel is below half tank to ensure movement is guaranteed whenever required.
• Ensuring coordination of Pick up and drop off of staff.

Warehouse

• Receiving food items as per the order and ensuring that the food items are offload as soon as possible, stacked in the warehouse neatly
• Updating all the warehouses documents including Bin-card, stock cards and filing other necessary documents such as waybill, approve release order etc.
• Fumigating the warehouse and ensuring cleanliness of the warehouse

Office Management

• Office management especially Offices supplies, equipment, internet and day-to-day management of Office
• Setting up staff sign-in and sign-out for the necessary staff
• Planning and timely ordering supplies from Maiduguri that is required by the team in Ngala

Other

• Focal point for HR Administration in the office
• Serve as technical resource person for the HR department.
• Report to the HR Manager any irregularities that occur within the DRC office, staff compound and sites on DRC policy and procedures.
• Follow any new procedures and guidelines designated in circulars from Country Director/HoFA/RO and HQ.

Essential and Education:

• At least three years’ work experience in field of Human Resources and Administration in an NGO/Commercial sector.
• Hands-on experience/skills in MS Office applications
• University degree in Finance/Accounting/Commerce/Business Administration.