Stabilization Center Matron at International Rescue Committee (IRC)

Location: Gujba, Yobe

Job Purpose / Objective

• Under the direct supervision of the Nutrition Manager, the Matron will be overall responsible of the daily administration and running of the IRC Stabilization center.

Key Responsibilities
Program management:

• In coordination with the Manager, formulate program goals, objectives and intervention strategies and participate in the budgeting process
• Ensure that all center activities are implemented as outlined in the project documents
• Review the program activities and priorities on a regular basis updating the Nutrition Manager on gaps and/or provide recommendations on how to improve quality of services
• Participate in planning and implementing health assessments, surveys and campaigns

Human Resource:

• Overall supervision of all nursing staff working at the center, both IRC and MOH as well as the help mothers, registrars and cleaners in both centers.
• Routinely monitor staff performance according to their job description and provide written feedback in a timely manner.
• Manage leave and OFF Duty plans of nursing staff working in the hospital to ensure adequate coverage of the hospital, including nights and weekends
• Compile and submit the call list to the Nutrition Manager at the end of every month for the beginning of the next month
• Convene and attend monthly meetings with the Nutrition Manager, IRC staff and with MOH staff to exchange information and problem solving
• Handle all disciplinary issues as they arise with support of the Nutrition Manager and HR Manager
• Participate in the recruitment process of all nursing positions, including participating in the interview process.
• The matron will work in close coordination with the stabilization center doctor in the daily running and planning of the centers.

Program activities:

• Ensure all stabilization center activities run smoothly and services are provided timely and efficiently
• Ensure quality of care is given to all patients accessing the stabilization center.
• Ensure universal precautions and infection prevention guidelines are followed in service provision
• Organize and conduct regular in-service training and refresher courses for the nursing staff, both IRC staff and MOH.
• Ensure all the centers have written Standard Operating Procedures (SOPs) that guide the day to day activities
• Ensure quality of care is maintained through sharing of updated guidelines and protocols in line with MOH, WHO, UNICEF guidelines
• Assist in ordering of medical supplies on a trimester basis, in line with the projected consumption and available funding; and follow up on delivery of the same through the logistics department
• Ensure all medical items for the centers use in the warehouse are released in a timely manner with proper documentation of the same
• Keep an inventory of all of the IRC stabilization center assets, and update this on a monthly basis. Share the same with the stabilization center manager and logistics manager on a monthly basis
• Attend and participate in weekly Continuous Medical Education (CME) sessions at the stabilization center.
• Attend and chair the daily morning stabilization center handover meetings.
• Co-ordinate referrals of in-patients in a timely manner, through the referral officer and Nutrition Manager.
• Identify and follow up on center facility and equipment repairs, with the assistance of the Nutrition manager.

Reporting and Coordination:

• Review, authorize and keep accurate records of all requisitions, duty rosters and applications for leave
• Ensure that all HIS statistical reports are accurate and submitted on a weekly basis
• Evaluation of services through monitoring morbidity and mortality rates through monthly statistical reports.
• Forward hospital daily categorized patients bed occupancy to the Nutrition Manager.
• Keep the Nutrition Manager informed of major issues at the stabilization center without fail
• Maintain an updated record and submit regular inventory reports of center equipment and furniture.
• Carry out other relevant duties as may be required or assigned by your supervisor.

Key Result Areas:

• Overall supervision and coordination of nursing activities
• Ensuring quality of care is given to all patients accessing the stabilization center
• Ensuring proper coverage of all the departments through proper off duty/ leave management

Required Qualifications

• Professional qualification in Nursing (BSN or Diploma in Nursing)
• Registered with the Nigerian Nursing Council
• At least 3 years professional experience preferably in a supervisory/in-charge position
• Postgraduate training in public health, health services management or any relevant field is an added advantage

Required Experience & Competencies:

• Good clinical knowledge and skills
• Ability to write clear, concise reports and well developed communication skills
• Excellent organizational, communication, inter-personal, writing, and communication skills required
• Good computer skills (Complete MS Office package and any database management and analysis)
• Must be a team player, flexible and culturally sensitive
• Ready to work in difficult environmental conditions with displaced communities
• Ability to accept the possibility of insecurity in the project areas and obey security rules and standard operating procedures

Standards of Professional Conduct:

• The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way - Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality:

• IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Work Environment:

• The position will work in the Gujba LGA, Yobe. The program site in Northern Nigeria. This is security level 3 – orange

Benefits
Monthly salary, 13Month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.