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The International Foundation for Electoral Systems (IFES) supports citizens’ rights to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions. As the global leader in democracy promotion, we advance good governance and democratic rights by: Providi...
1.2. Purpose
IFES is currently engaged in implementing the Support for Electoral Reforms Project in Nigeria, funded by USAID. The purpose of this Request for Applications (RFA) is to carry out its Nigeria Election Violence
Report (NEVR) project during the Ekiti and Osun gubernatorial elections in Nigeria. The RFA provides prospective organizations with the relevant operational and performance requirements.
2. Scope of Work
As part of its program activities in the lead up to the July 14 and September 22, 2018, Gubernatorial Elections in Ekiti and Osun States, respectively, IFES hopes to provide a sub-grant to a local Civil Society Organization
(CSO) to carry out a project to monitor electoral violence and promote peaceful elections. The successful CSO will identify, train and deploy monitors across all the Local Government Areas of Ekiti and Osun states to
monitor, analyze and respond to incidents of electoral violence. Findings will be reported on the existing NEVR website maintained by IFES. Advocacy for peaceful elections is also an important part of this project. IFES has partnered with local CSOs since 2006 to carry out its Nigeria Election Violence Report (NEVR) project
-- through which the capacity of CSOs is built to monitor, analyze and advocate against issues of electoral violence during election periods (pre, during and post-election). In a continuation of this project for the Ekiti
and Osun gubernatorial elections, IFES may issue a sub-grant and provide training to a local CSO to identify, train and deploy monitors across all the Local Government Areas of Ekiti and Osun States to monitor, analyze and respond to incidents of electoral violence. It is anticipated that this will build upon the NEVR experience
in 2015 (general elections) and 2016 (Edo and Ondo gubernatorial elections), increasing awareness of and accountability for election violence through conflict monitoring, public education and advocacy.
The NEVR project is guided by the following objectives:
Using IFES’ tailored Election Violence Education and Resolution (EVER) approach, which combines assessment, research, on-the-ground monitoring and reporting as well as stakeholder participation and dialogue, the prospective CSO would carry out the following tasks:
3. General Information
3.1. RFA Schedule
Application Budget
Unit of
Measure*
Number of
Units Rate per Unit Total
1. SALARIES
Subtotal, Salaries
3. CONSULTANTS
Subtotal, Consultants
4. TRAVEL AND TRANSPORTATION
Airfare
Lodging
Meals and Incidental Expenses
Transfers & Misc. Travel Costs
Subtotal, Travel and Transportation
5. TRAININGS, SEMINARS, WORKSHOPS
Trainer Fees
Subtotal:
Trainer Fees
Subtotal:
Subtotal, Trainings, Seminars, Workshops
6. EQUIPMENT
7. OTHER DIRECT COSTS
8. INDIRECT COSTS (IF APPLICABLE)
Indirect Rate
Subtotal, Indirect Costs
TOTAL PROPOSED BUDGET
* Please write the type of unit per line item. Sample base units are: day, month, trip, item
4.4. Application Instructions
All applications should include the following in order for their application to be considered:
4.4.1. Technical Narrative
4.4.2. Cost Application – Budget & Budget Narrative
4.4.3. Project Monitoring & Evaluation Plan
The Project Monitoring & Evaluation Plan will track and assess the results of the interventions for the life of the project. Applicants should identify a project goal, specific objective(s), expected
outputs and results, and indicators to track these results. The method of collecting data should also be explained in the Plan.
The Project Monitoring & Evaluation Plan may be submitted in Excel, Word, or PDF format.
4.4.4. Timeline
Applicants must submit a detailed timeline in their proposal showing the time required to implement the services requested. The project is expected to begin April 1, 2018, and conclude by October 31,
2018. Monitoring and reporting should occur April 1 – July 31, 2018 for Ekiti State and July 1 – October 31, 2018 for Osun State.
4.4.5. A brief outline of the applicant’s organization and experience, including:
4.5. Application Submission
Applicants must send final applications in electronic copy via e-mail, on or prior to the RFA closing date
and time identified in Section 2.1 to Elisa Velasco at evelasco@ifes.org.
4.6. Criteria for Selection
The evaluation of each response to this RFA will be based on its demonstrated competence, compliance, format, and organization. The purpose of this RFA is to identify those organizations that have the interest,
capability, and financial strength to implement the project as described in Article 2 of this RFA.
Evaluation Criteria & Grading:
Criteria
1. Technical Narrative (completeness, feasibility) 25%
2. Project Monitoring Methodology and Plan 25%
3. Cost Proposal 25%
4. Past Performance and Organizational Capacity 25%
Evaluation Criteria Grading:
4.7. Selection and Notification
Applicants determined by IFES that possess the capacity to compete for this project will be selected to move into the negotiation phase of this process. Written notification will be sent to these applicants via
e-mail. Those applicants not selected for the negotiation phase will also be notified.
5. Additional Terms & Conditions
5.1. Specific Requirements:
Applications are limited to registered, local Civil Society Organizations (CSOs), Non-Governmental Organizations (NGOs), Community Based Organizations (CBOs), and Faith-Based Organizations or other
similar not-for-profit institutions in Nigeria. Locally registered implementing chapters of international or regional (network) organisations are eligible
if they meet the following minimum criteria:
5.2. Pre-Award and Subrecipient Monitoring
5.3. Non-Disclosure Agreement
IFES reserves the right to require any applicant to enter into a non-disclosure agreement.
5.4. Intellectual Property
Applicants should not use any intellectual property of IFES including, but not limited to, all logos, registered trademarks, or trade names of IFES, at any time, without the prior written approval of IFES, as
appropriate.
5.5. Applications
All accepted applications shall become the property of IFES and will not be returned.
5.6. Governing Law
This RFA and the applicants’ applications shall be governed by the laws of the Commonwealth of Virginia, USA.
5.7. Partial Awarding
IFES reserves the right to accept all or part of the application when awarding the grant.
5.8. No Liability
5.9. Coverage & Participation
Issuance of this RFA does not constitute a commitment on the part of IFES to make an award nor does it commit IFES to pay for costs incurred in the preparation and submission of any application in response
to this RFA. Further, IFES reserves the right to reject any or all applications received.
5.10. Zero Tolerance for Fraud
IFES has zero tolerance for fraud. Fraud is any act or omission that intentionally misleads, or attempts to mislead, to obtain a benefit or to avoid an obligation. If you have concerns about potential fraud in any
way related to IFES projects, contracts, or activities, please contact IFES’ Compliance Hotline at compliance@ifes.org or at +1 202-350-6791.
5.11. Entire RFA
This RFA, any addenda to it, and any attached schedules, constitute the entire RFA.
5.12. Attachments
Attachment A: Technical Narrative Template
Attachment B: Budget Template
Attachment C: Budget Narrative Template
End of RFA
Attachment A: Technical Narrative Template
Technical Narrative
Applicant’s Contact Details
Applicant Organization Name
Postal address:
Physical address:
Telephone number:
(landline and mobile)
Contact person for this application:
(Name and Title)
Contact person’s tel. & email:
Website of the Organisation:
Legal registration status
1. Technical Approach
2. Indicative Implementation Timeline
The duration of the action will be 7 months. Applicants should not give a specific start-up date for the implementation of the action but simply refer to ‘month 1’, ‘month 2’, etc.
The action plan will be drawn up using the following format:
Year 1
Activity Month 1 2 3 4 5 6 7 8 9 10 11 12 Implementing Body
Preparation
Activity 1
(title)
Applicant and/or
affiliated entity
Execution
Activity 1
(title)
Applicant and/or
affiliated entity
Preparation
Activity 2
(title)
Applicant and/or
affiliated entity
Etc.
3. Organizational Capacity
Organizational structure
Management plan: Team proposed for the implementation of the action (by function: there is no need to include the names of individuals)
Statement on financial management capacity
4. Applicant’s Experience
This information will be used to assess whether you have sufficient and stable experience of managing actions
in the same sector and of a comparable scale to the one for which a grant is being requested.
For similar actions
Please provide a detailed description of actions in the same sector and of a comparable scale to the one for
which a grant is being requested managed by your organisation in the past three years.
Name of the Applicant:
Project title: Sector:
Location of
the action
Cost of the
action (local
currency)
Role in the action:
Coordinator, co-
applicant, affiliated
entity
Donors to the
action (name)
Amount
contributed
(by donor)
Dates (from
dd/mm/yyyy to
dd/mm/yyyy)
... ... ... ... ... ...
Objectives and results of
the action
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