Document Controller at TheJobMag

Responsibilities      

• Controls all aspects of project documentation on multiple projects and also expedite documents from clients.
• Type contracts, archive files and ensure all team members have access to necessary documentation.
• Support procedures maintaining transparent, up-to-date and easily traceable documents.
• Ensure project status integration.
• Prepare and operate document control process/support.
• Copy, scan and store documents
• Check for accuracy and edit files, like contracts
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement
• Prepare ad-hoc reports on projects as needed

Requirements

• Proven work experience as a Document Controller or similar role.
• BSc degree in Business Administration, Project Management or relevant field
• Familiarity with project management.
• Hands-on experience with MS Office and MS Excel
• Knowledge of Electronic Document Management Systems (EDMS)
• Proficient typing and editing skills
• Data organization skills
• Attention to detail