Field Site Manager at International Medical Corps

Location: Dikwa, Borno

Job Summary

• The main purpose of the role is to provide program support, development and implementation.
• Ensure relevant International Medical Corps procedures and best practices are followed in relation to logistics, security, and human resource management.
• Ensure all relevant authorities are included in the planning and implementation of projects as appropriate; draw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, medical and financial staff; proactively contributed to program development and strategy.

Main Responsibilities
Internal coordination and program management:

• Ensures that program needs at the field site are met with adequate operations support through regular meetings with WASH staff, Nutrition Staff, WFP project staff, Finance-Administration, Human Resources, and Procurement
• Participate in program activity planning, implementation, strategy, needs assessment, meetings, etc
• Ensure staff training and capacity building as necessary to meet the needs of implementing programs
• Report to Emergency Program Coordinator, WFP project managers, logistics Coordinator and Finance Director in a timely mnanner
• Logistics management (with technical support from Logistic Coordinator, field logistics officer ensure that IMC logistics procedures are implemented and respected
• Finance/HR/Admin management: with technical support from finance and admin director, to ensure that IMC finance and HR procedures were implemented and respected

Submit regular cash requests and forecasts based on activity needs:

• Coordinate with budget holders and Finance/Admin unit to ensure adequate for support for program operations
• Ensure that field finance/admin and implement appropriate accounting, cash management, salary payments, HR procedures and file other administrative issues

Security management:

• With technical support from security Manager and Country Director, ensure that security procedures are implemented
• Take necessary security steps to ensure site and staff safety
• Monitor security on each day including evaluations
• Ensure external liaison with main actors but also develop an information diversified network
• Validate all staff and logistics movements between bases

External coordination:

• Responsible for IMC representation in the field site and general coordination (the technical expatriates liaise directly for technical matters with MOH)
• Ensured reporting and liaison to local authorities , as needed
• Supervise national staff
• Provide oversight support and guidance to staff

Staff management:

• Supervise the operational staff to ensure that work is done properly and efficiently.
• Routinely monitor staff performance according to their job description and set objectives.
• Evaluation and appraisal of staff through the IMC Performance Management.

Coordination and Representation:

• Develop and maintain effective working relationships with all stakeholders - including community leaders, NGOs, UN agencies, community based organisations and other IMC sectors to enhance cooperation and coordination;
• Ensure that information from coordination meetings is shared internally and with other sectors, as appropriate.
• Represent the IMC in coordination mechanisms and meetings with other agencies, including the Ministry of Health, WHO and other UN agencies, non-governmental organizations, or donors.
• Advocate with and/or advise peer agencies, local government, and other stakeholders to influence responses to promote delivery of inclusive and high quality reproductive health response services.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.
• Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Qualification and Experience

• Minimum of a Bachelor Degree in Management Studies (Business Administration, Project Management, Social Science, Social Works and Administration, International Development, Public Health),
• Working experience in managing WASH, Nutrition projects is desirable
• At least 2 years’ experience in coordinating, implementing and programs in emergency contexts and/or refugee or IDP settings;
• Experience in technically supervising staff in a complex setting;
• Thorough understanding of gender-based violence response protocols and service provision;
• Ability to validate and interpret data;
• Demonstrated ability to support and build staff capacity;
• Ability to work independently and as a collaborative team member;
• Fluency in English;
• Excellent oral and written communication skills;
• Ability to live in a high security environment;

Preferred:

• Work experiences in Damboa and or Dikwa is preferred
• High level of communication and public relations skills
• Proficiency in Microsoft office packages