Admin Analyst at NaijaBillionaire limited

PRIMARY FUNCTION:
Coordinating the company’s administrative operations to ensure seamless operation daily.

 KEY ROLES (Essential Job Responsibilities):

• Act as the main point of contact for visitors and callers, including reception duties.
• Provide general administrative support to the staff team.
• Undertake general administrative duties including: 
• Filing, copying and faxing.
• Collation and distribution of minutes, reports and other documents.
• Dealing with incoming and outgoing mail and general emails.
• Ordering of equipment, materials and office supplies.
• Minute taking for Board, team meetings and other meetings as required
• Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.
• Ensure appropriate record keeping.
• Manage the filing, storage and security of documents
• Respond to inquiries
• Manage the repair and maintenance of computer and office equipment
• Supervise customer services and respond to customer inquiries
• Arranges appointments for team members by maintaining master administration calendar; rescheduling appointments when conflicts arise. 
• Provides office services support by inputing data; proofreading documents; gathering information; preparing reports; maintaining files; ordering and maintaining supplies and equipment.
•  Enhances the Organizational customer service reputation by assisting visitors, and employees to resolve expressed concerns.
• Contributes to a safe and secure environment for visitors and co-workers by following established procedures.
• Keeps information confidential by following the employee confidentiality policy.
• Supports inter- and intra-departmental cooperation by contributing to effective working relationships.
• Accomplishes administration mission by completing related results as needed.
• Arrange for relocation of staff during Office space allocations.
• Draft memos and letters as requested
• Liaison with contractors for maintenance works.
• Supervision of the maintenance team
• Environmental management –Supervise housekeeping
• Ensuring that agreed work by staff or contractors has been
• Planning & preparation of monthly reports pertaining to finance required for maintaining office infrastructure & facilities
• Supervise all protocol activities as it relates to the Company’s travel needs
• Coordinate all hotel accommodation in Lagos
• Coordinate all travels (Local and International) for NaijaBillionaire
• Supervise all visa acquisition and other related travel documents
• Coordinate all domestic staff attached to the Senior Management staff 
• Renewal of vehicle insurance/road tax.
•  Administration of cars as needed by staff for official purposes.
• Generation of reports as required.
• Development of policies that will enhance efficiency in the transport unit.
• Daily supervision of drivers to ensure they comply with the laid down driving and vehicle maintenance procedure.
• In custody of all car keys. Monitors and supervises the fueling of all vehicles
• Daily supervision of drivers to ensure neatness/personal hygiene.
• Ensure that all vehicles are neat and clean at all times.
• To perform safety and maintenance checks
• Monitor spending to ensure that expenses are consistent with approved budgets

Employee Relations

• Maintain records of employee attendance and work out puts.
• Liaise with Human Resources to update employee records

SKILLS & KNOWLEDGE REQUIRED

• Excellent relationship management, strong verbal and written communication.
• Organized and detail oriented while managing and prioritizing multiple tasks simultaneously.
• Good Telephone Skills
• Deadline Oriented, Multi-Tasking
• Scheduling
• Data Entry Skills
• Professionalism
• Attention to details
• Organization
• Dependability
• Strong knowledge of Microsoft Office products.

 EDUCATION

• Bachelor Degree in any Course from a reputable higher institution
• Minimum of 2 Years work Experience