Manager, Facilities at Alexander Nelson

Details

• Liaises with Client or Customer Service Manager.
• Coordinates activities that affect operational decisions and business requirements.
• Prepares quotations, visits site when necessary to prepare the quotation.
• Prepares BOQs along with Procurement to clients for approval.
• Liaises with 3rd party contractors/vendors for quality work delivery.
• ·Writes appraisals for subordinates.
• ·  Recruits Technicians when necessary.
• Oversees and supervises team of maintenance supervisors and technicians.
• Studies and advises clients on the state of their equipment.
• Prepares budget(s) for various Estates, new and existing developments
• Prepares Facility Management Plan for Estates, new and existing developments
• Inspects and prepares proposals for new Sites/Estates.
• Prepares routine maintenance for various estates/locations, and ensures that they are strictly followed
• Works closely with procurement for the planning and engagement of Vendors for daily  daily operations
• Communicates with all relevant employees to ensure delivery times are met.
• Plans, schedules, and reviews workload and manpower to make sure targets are met on an cost-effective basis.
• Ensures that consumables are stocked and reorders for new ones.
• Makes sure the working environment is safe to work
• Raises purchase requests. Purchases the materials and makes sure the materials for the required job are available
• Executes equipment audits for all locations and advises when necessary
• Advises management where necessary on job improvement.
• Inspect buildings’ structures to determine the need for repairs or renovations annually
• Review utilities consumption and strive to minimize costs.
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors.
• Controls activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs.
• Handle insurance plans and service contracts
•  Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security.
• Managing budgets and ensuring cost-effectiveness.
• Allocating and managing space between buildings
• Ensuring that facilities meet government regulations and environmental, health and security standards.
•  Overseeing building projects, renovations or refurbishments.
• Helping businesses to relocate to new offices and to make decisions about leasing.
• Drafting reports and making written recommendations.
• Solicit and analyse bids from contractors for repairs, renovations, and maintenance.
• Prepare and administer contracts for provision of property services such as cleaning, maintenance, and security services.
• Investigate complaints, disturbances and violations and resolve problems following management rules and regulations.
• Review rents to ensure that they are in line with rental markets.
• Maintain contact with insurance carriers, fire and police departments, and other agencies to ensure protection and compliance with codes and regulations.
• Meet with boards of directors and committees to discuss and resolve legal and environmental issues or disputes between neighbors.
• Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement
•  Develop a facility management framework for the organization
• Conduct regular assessment to ensure that facilities conform to global health Safety standard
• Negotiate the sale, lease, or development of property and complete or review appropriate documents and forms.
• Analyse information on property values, taxes, zoning, population growth, and traffic volume and patterns to determine if properties should be acquired.
• Ensure the Organisation is up to date with recent Facility Management developments and news.
• And any other assigned project.

ESSENTIAL CRITERIA

•   A degree (B.Sc.) is compulsory, preferably in Engineering
•  Membership of a relevant body is an added advantage
•  HSE certification is an added advantage
• 6 years of work experience as Facility Manager or in a related position.