Personal Assistant at Enroyale Global Services Limited

The Personal Assistant is responsible for providing a comprehensive,
confidential and professional support service to the Director in all aspects concerned with the efficient and successful operation of the office and division

JOB DUTIES

• Manage and maintain the MD’s diary and email account.
• Filter emails, highlight urgent correspondence and print attachments.
• Organise inbound emails into the appropriate folders and any relevant information to be copied
• into the correct file on the hard drive.
• Respond to emails as much as possible, dealing with appointments.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including
• producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and
• other requests.
• Schedule on behalf of the MD meetings between him and his direct reports and the committees
• and groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure
• arrangements in place for the MD match his requirements.
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking
• forward such contact as appropriate.
• Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and
• maintain an accurate record of papers and electronic correspondence on behalf of the MD.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the MD.
• Keep and retrieve files.
• Ensure guests meeting with the MD are well taken care of.
• Provide a service that is in line with the MD’s work habits and preferences.

JOB REQUIREMENT

• A minimum of four years PA/secretarial experience at a senior level
•  Shorthand and excellent typing skills, speed and accuracy essential
•  Good computer literacy (MS Office, Excel, PowerPoint)
•  Excellent organisational skills
•  Excellent communication skills, both verbal and written
•  Professional telephone manner
•  Proven ability to work under pressure and to tight deadlines
•  Well presented
•  Highly personable
•  Flexible and mature approach with ability to work unsupervised
•  Willing to travel
• Applicant must be resident in Abuja