Assets Officer at International Rescue Committee (IRC)

Location: Maiduguri, Borno
Anticipated start Date 18 September 2017

Job Purpose/Objective

• To provide all necessary logistical support to the SC Coordinator and field coordinators to enable field project activities to proceed with maximum efficiency while adhering to IRC’s supply chain procedures on assets management.
• Under the supervision of the Supply Chain Coordinator, the Assets Officer is responsible for the efficient coordination and management of all assets for IRC. One of the core functions of the incumbent as an integral member of the Supply Chain Department is, s/he must be able to manage, label and track all assets and maintaining audit-compliant records.

Key Responsibilities
Assets Management:

• Directly Supervise staff involved in the assets management and records keeping
• Ensure that an updated asset register is maintained on a monthly basis.
• Ensure that an updated assets inventory sheet is maintained on monthly bases.
• Ensure that all IRC assets and equipment are well maintained
• Ensure that the movement of IRC assets is tracked and the necessary documentation is done when an asset changes its status.
• Ensure that an up to date filing system for all assets is maintained.
• Review all monthly asset reports from all field sites
• The implementation and / or maintenance of standard IRC assets management policies and procedures.
• Ensuring that all assets are controlled and managed properly in accordance to IRC and donor-specific polices.
• Dispose IRC assets as per Donor regulation and approval, with reference to the organization policy.
• Prepare donation Certificate and all donation related documentation at a needed time.
• Retrieve assets and reassigned at the end of employee term of service.
• Transfer assets from ended grant to existing or opening grant with donor approval.
• Facilitate asset allocation during relocation and closure of field offices.
• Visit field offices for asset inventory (physical count) during report period.
• Pull out updated asset list for end of grant report.
• Assist in facility maintenance
• Do partner assets spot check across the country program

Miscellaneous:

• To attend meetings when requested by the SC Manager.
• To maintain confidentiality.
• To continually strive to improve working methods, practices and working relationships within IRC.
• To promote an atmosphere of co-operation and team spirit among IRC staff.
• Perform any other duties as needed or requested by the SCM or the SCC.
• To carry out all duties responsibly and act in a professional manner at all times.

SC Compliance:

• To ensure all SC activities are carried out to a satisfactory standard.
• To ensure that the necessary logistics and organization is effected for all projects.
• Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the programme.
• To assess potential projects as requested by SCM/Field coordinator.
• To familiarize yourself with the IRC SC Manual and comply with the policies outlined in the IRC SC Manual.
• To complete required reports and submit a monthly logistic reports for all SC activities in all sites to SCM.

Reporting:

• Provide to SCM and direct supervisor the following reports:

Assets:

• Assets inventory report
• Assets Monthly Report
• Disposal plans
• Any other Assets reports required by SCM or direct supervisor

Required Qualifications

• Bachelor degree or Higher Diploma in Logistics or Business Management another relevant field

Required Experience & Competencies:

• Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;
• Management ability to lead, motivate and develop staff;
• Positive attitude with good sense of humour;
• Committed team player;
• Ability to live and work in a fairly isolated area and in conditions of limited comfort;
• Good computer skills (Word, Excel);
• At least two year's experience working as a logistician;
• The following experience will all be advantageous: previous NGO work.
• Good knowledge and skill on computer packages –like Excel and word.

Standards for Professional Conduct:

• The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.
• These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Benefits
Monthly salary, 13Month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.