Office & HR Manager at iflix

Reports To: Country Manager
Department/Section: Human Resources

Responsibilities

• Monitor daily office operations
  • To ensure office cleanliness
  • Oversee maintenance of office equipment
  • Order equipment/supplies before they run out and keep check on new requirements
• Develop and implement new administrative systems, such as record management
• Keep a check on office administration budget and make forecasts
• Courier service and account management, review and obtain better shipping corporate rates from time to time. Request special shipping rates for all global shipments.
• Give updates to senior management

Meetings & Events:

• Organise & assist with various meetups and internal/external events.  Assist with welcoming & hosting guests.
• Manage local logistics for visiting employees.
• Roll out all global office related initiatives (Yay Days, Stand Ups, Honesty Hours).
• Manage the office calendar/roster.
• Prioritize payment to suppliers, claims and cash advance.
• Handling renovations project, government authorities’ submission and bill payments
• Handling office tenancy with landlord and manage all 3rd party vendor relationships for service providers to the office (ex car leasing).
• Generate and maintain a proper filing system and records in the office
• Own petty cash process; forecast upcoming monthly office expenditure, keep electronic records of petty cash expenses (with support) and perform basic entries into the iflix accounting system.
• Liaise with local bankers and consultants where necessary.

General Competencies

• Traits or ability you expect the candidate to display in the role.
• Fast, smart and accurate
• Organized and systematic
• Trustworthy
• Informative and resourceful
• High attention to detail

Work Experience

• Clarify Total Work Experience and Relevant Work Experience required
• At least 3 years work experience
• 1 to 3 years relevant experience as an Office Manager, Admin Manager, EA or PA role

Skills/Knowledge:

• Includes any specialised skill or knowledge needed.
• English professional proficiency and any other languages
• Good MS (Word, Excel & PowerPoint) skills